Project Coordinator

ICF

. Coordinate day-to-day project activities and provide responsive support to clients, project staff, partners, and other stakeholders .

Posted 10/13/2026full-timeRemote • United StatesMid-LevelSenior💰 $61,232 - $104,094 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong project coordination and administrative support capabilities, with expertise in managing schedules, deliverables, and communications across interdisciplinary teams. Proficient in utilizing Microsoft 365 applications and project tracking tools to maintain accurate records and facilitate effective collaboration.

Highest-signal resume keywords

Project CoordinationMicrosoft 365 ApplicationsEvent SupportBusiness CommunicationPublic Trust Clearance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project CoordinationData CollectionDocument ReviewReport CompilationQuality-Control ProcessesEvent Registration PlatformsWeb Content Management SystemsProject Tracking ToolsGoogle Analytics Data StudioFile Organization

Soft Skills

Attention to DetailProfessional CommunicationTime ManagementProblem SolvingInterpersonal Skills

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookMicrosoft TeamsSharePointConfluenceJIRA

Industry Keywords

Public HealthBiomedical ResearchClinical ResearchNIHFederal Health AgenciesRare DiseasesDietary Supplements

About the role

Key responsibilities & impact

Coordinate day-to-day project activities and provide responsive support to clients, project staff, partners, and other stakeholders
Coordinate project activities, schedules, deliverables, and approval processes across multiple workstreams
Maintain workplans, calendars, task lists, meeting notes, action items, project files, and other tracking tools
Draft, format, review, and distribute project communications, reports, presentations, web content, and other materials
Coordinate meetings, webinars, workshops, and other project activities, including logistics, materials, participant communications, travel/honoraria reimbursement, and follow-up
Support project administration, including data collection, document review, reporting, purchasing, invoices, travel, reimbursements, and vendor or subcontractor coordination
Maintain accurate information in project systems, shared workspaces, websites, and other platforms, following established quality-control and approval procedures
Monitor deadlines, identify risks or gaps, resolve routine issues, escalate concerns as appropriate, and communicate project status clearly

Requirements

What you’ll need

Bachelor’s degree in business, communications, social sciences, or a related field, or equivalent relevant experience
3+ years of professional experience providing project coordination, administrative support, meeting or event support, or similar client-facing services for interdisciplinary teams
Ability to obtain and maintain a Public Trust clearance
2+ years of experience drafting clear business communications and interacting professionally with clients, speakers, participants, vendors, and internal teams
2+ years experience organizing files, tracking action items, compiling reports, reviewing documentation, and following established approval and quality-control processes
3+ years experience with Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint
2+ years’ experience with event registration platforms, web content management systems, project tracking tools (e.g. Confluence, JIRA), and internal procurement or financial systems
Demonstrated ability to manage multiple assignments, schedules, contributors, and deadlines while maintaining accurate records and attention to detail
Experience supporting NIH or other federal health agencies or government contracts
Experience coordinating scientific meetings, workshops, and webinars, or other events
Experience updating websites or SharePoint sites, managing event registration systems, and supporting digital communications
Experience creating reports and dashboards with Google Analytics data studio
Familiarity with public health, biomedical research, dietary supplements, rare diseases, clinical research, or other scientific subject matter

Benefits

Comp & perks

Equal opportunity employer
Reasonable accommodations for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs
Benefit offerings referenced under the Transparency in (Benefits) Coverage Act