Scientific Working Groups and Committees Coordinator – On-Call

ICF

. Provide end-to-end meeting coordination, including scheduling, agenda and material development, stakeholder communications, live session support, and post-meeting follow-up .

Posted 11/11/2026part-timeRemote • United StatesJunior💰 $61,232 - $104,094 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in meeting coordination, project management, and stakeholder communication, with a strong focus on organizational skills and adherence to federal and organizational standards. Proficient in utilizing Microsoft Office 365 and facilitating virtual meetings to ensure effective collaboration and execution.

Highest-signal resume keywords

Meeting CoordinationProject ManagementMicrosoft Office 365Virtual Meeting FacilitationOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Meeting CoordinationProject ManagementTaking Meeting MinutesContent Management SystemsSOP DevelopmentAction Item TrackingUser Acceptance TestingAgenda DevelopmentPresentation Flow CoordinationIn-Person Meeting Support

Soft Skills

Exceptional Organizational SkillsExcellent Written CommunicationExcellent Oral CommunicationAttention to DetailTeam Collaboration

Tools & Technologies

Microsoft Office 365ZoomMS TeamsEmail Management SystemsOnline Informational Resources

Industry Keywords

Federal RequirementsAccessibility/Section 508Stakeholder CommunicationCross-Team CollaborationProcess Improvement

About the role

Key responsibilities & impact

Provide end-to-end meeting coordination, including scheduling, agenda and material development, stakeholder communications, live session support, and post-meeting follow-up
Follow standard operating procedures and collaborate with the team to develop and maintain SOPs
Coordinate with scientific leads to develop meeting agendas, session materials, and presentation flow
Coordinate with presenters and speakers to collect materials, communicate deadlines, and support meeting readiness
Maintain membership and email lists for groups and committees
Maintain and update online informational resources and content management systems, including meeting calendars, project descriptions, and status updates
Manage group communications, including inquiries, invites, reminders, summaries, and updates
Maintain structured tracking tools to monitor action items, decisions, deliverables, publications, and meeting milestones; track progress and escalate risks or delays
Participate in cross-team process improvement and problem-solving activities
Participate in feature development discussions and user acceptance testing for website releases
Support planning and execution of in-person meetings, including preparation of materials, meeting promotion, and on-site coordination; travel required
Coordinate across scientific, communications, logistics, and technical teams and client stakeholders
Support adherence to federal and organizational requirements, including accessibility/Section 508 and document standards

Requirements

What you’ll need

Bachelor’s degree from an accredited college or university
All candidates must be authorized to work in the United States
Position is not eligible for new H-1B visa sponsorship by ICF
1+ year of relevant professional experience
1+ year of experience with Microsoft Office 365 products including Teams, Outlook, Excel, and PowerPoint
1+ year of experience facilitating virtual meetings such as Zoom or MS Teams
1+ year of experience taking meeting minutes/notes for highly technical/scientific meetings
Exceptional organizational skills and experience managing and coordinating projects/tasks
Excellent written and oral communication skills and attention to detail
Experience working in a team setting and collaborating with others to effectively carry out tasks
Ability to manage multiple concurrent tasks and competing priorities in a deadline-driven environment
Strong attention to detail with ability to track and follow through on complex action items across multiple groups

Benefits

Comp & perks

Reasonable accommodations available for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs
Equal opportunity employer
Consideration for qualified applicants with arrest and conviction records