Administrative Assistant

IDEMIA Public Security

. Manage and organize calendars, appointments, and meetings for team members or management .

Posted 10/28/2026full-timeSpringfield • Illinois • United StatesMid-LevelSenior💰 $18 - $26 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates proficiency in Microsoft Office Suite and strong organizational skills while managing calendars, communications, and documentation. Capable of handling confidential information and supporting administrative functions in a fast-paced environment.

Highest-signal resume keywords

Microsoft Office Suite ProficiencyStrong Organizational SkillsExcellent Verbal And Written CommunicationBasic Bookkeeping KnowledgeExperience In Administrative Role

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryBasic BookkeepingDocument PreparationCalendar ManagementLogistical Coordination

Soft Skills

Time ManagementDiscretionMultitaskingCollaborationCustomer Service

Tools & Technologies

Office Management SoftwareDatabase Systems

Certifications & Qualifications

Program-Specific Credentials

Industry Keywords

Administrative SupportClerical RoleConfidential Information HandlingVisitor ProceduresAudit Preparation

About the role

Key responsibilities & impact

Manage and organize calendars, appointments, and meetings for team members or management
Prepare, proofread, and distribute correspondence, reports, and other documents
Greet and direct visitors according to site security and visitor procedures
Answer and direct phone calls, emails, and other communications promptly and professionally
Maintain and update electronic and physical filing systems, ensuring data accuracy and confidentiality
Assist with travel arrangements, expense reports, and other logistical tasks
Coordinate office supplies and equipment inventory
Collaborate with departments to facilitate workflow and information sharing
Perform data entry and basic bookkeeping tasks for financial record-keeping
Assist with inventory counts and resolve discrepancies
Support factory leadership with audit preparation, documentation, and follow-up
Collect, prepare, and ship customer-requested card pulls according to established procedures
Coordinate employee engagement events and activities for the factory
Perform other administrative duties as assigned

Requirements

What you’ll need

High school diploma or equivalent
Minimum age requirement of 18
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong organizational and time management skills
Excellent verbal and written communication abilities
Ability to handle confidential information with discretion
Must be a sole US citizen without dual citizenship
Must successfully pass criminal history, education, credit, and drug screening
Must obtain any required program-specific credentials and certifications
Onsite Springfield, IL factory location
Preferred: Associate degree or higher in Business Administration or related field
Preferred: Experience with office management software and database systems
Preferred: Prior experience in an administrative or clerical role
Preferred: Familiarity with basic bookkeeping or accounting principles
Preferred: Ability to multitask effectively in a fast-paced environment
Monday-Friday, 7:30 a.m.-4:00 p.m.; 80 hours bi-weekly

Benefits

Comp & perks

Competitive total rewards package
Opportunities to support team members' growth and success
Equal opportunity employment