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IEHP

Legal Secretary

IEHP

. Provide advanced administrative and operational support under the direction of the Vice President, General Counsel .

Posted 10/21/2026full-timeRancho Cucamonga • California • United StatesMid-LevelSenior💰 $27 - $36 per hourWebsite

Core Competencies

Role fit
Core Competencies

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Demonstrates expertise in legal administrative support, including document processing, compliance with legal procedures, and effective communication with legal and healthcare professionals. Proficient in managing legal inquiries, coordinating tasks, and maintaining accurate records within a healthcare legal environment.

Highest-signal resume keywords
Legal Document ProcessingMS Office ProficiencyHIPAA KnowledgeTime ManagementAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills
Legal Support FunctionsDocument Version ControlCase Calendar ManagementBilling ProcessesLegal ResearchMedical TerminologyLegal ProceduresTyping Speed 45 WPMAdministrative SupportInvoice Preparation
Soft Skills
Written CommunicationVerbal CommunicationTime ManagementInterpersonal SkillsConfidentiality
Tools & Technologies
MS OfficeAdobe ProfessionalHealthcare Data Systems
Certifications & Qualifications
High School DiplomaGEDAssociate's Degree (Preferred)
Industry Keywords
Managed Health CareMedi-CalPublic Entity ExperienceGovernment Agency ExperienceLegal Environment

About the role

Key responsibilities & impact
  • Provide advanced administrative and operational support under the direction of the Vice President, General Counsel
  • Manage and coordinate legal inquiries and requests for the Health Plan
  • Intake and coordinate tasks and deliverables for the legal department
  • Support attorneys with advisory and litigation work
  • Coordinate and track legal department meetings, interviews, hearings, depositions, and attorney calendars
  • Create, track, update, and maintain case calendars, deadlines, and court dates
  • Process legal department business affairs, including invoices and coordination with outside counsel
  • Manage attorney time entries and assist with billing processes
  • Prepare invoices, track billing cycles, and follow up on overdue accounts
  • Compose routine correspondence and legal documents
  • Maintain, process, and archive legal department correspondence and inquiries
  • Manage archives and document version control for legal production documents
  • Track incoming and outgoing legal documents and ensure compliance with filing rules, document retention policies, and ethical standards
  • Create reference guides and manuals for legal research items
  • Serve as point of contact for clients, opposing counsel, courts, and internal departments
  • Handle sensitive and confidential information securely
  • Prepare travel arrangements and meeting logistics
  • Maintain office supplies, equipment, and general administrative support
  • Perform other duties required to support Health Plan operations and department needs
  • Incorporate IEHP Quality Program goals, including HEDIS, CAHPS, and NCQA Accreditation

Requirements

What you’ll need
  • A minimum of three (3) years of progressively responsible experience performing legal support functions, including processing legal documents and providing administrative and secretarial support in a legal environment required
  • Equivalent experience may be considered in lieu of direct legal environment experience, provided it reflects substantial responsibility for document processing, procedural accuracy, and administrative support aligned with legal or regulatory standards
  • High school diploma or GED required
  • Associate’s degree from an accredited institution preferred
  • Experience as a secretary in managed health care, especially in Medi-Cal preferred
  • Law firm or corporate in-house legal department experience preferred
  • Public entity or government agency experience is a plus
  • Knowledge of and familiarity with HIPAA regulations
  • Knowledge of healthcare data systems
  • Knowledge of medical terminology
  • Knowledge of legal procedures and terminology
  • Strong proficiency in MS Office (Microsoft Word, Excel, PowerPoint) and Adobe Professional
  • Must be able to type at least 45 wpm
  • Written and verbal communication skills
  • Time management
  • Ability to communicate via multiple channels with legal, public entities, and county professionals
  • Strong attention to detail
  • Ability to understand and follow oral and written directions and instructions

Benefits

Comp & perks
  • Competitive salary
  • State of the art fitness center on-site
  • Medical Insurance with Dental and Vision
  • Life, short-term, and long-term disability options
  • Career advancement opportunities and professional development
  • Wellness programs that promote a healthy work-life balance
  • Flexible Spending Account – Health Care/Childcare
  • CalPERS retirement
  • 457(b) option with a contribution match
  • Paid life insurance for employees
  • Pet care insurance
  • Hybrid work schedule (Mon & Fri remote; Tues–Thurs onsite)