Proposal Coordinator

Independent Health

. Prepare accurate and timely responses to requests for proposals and information (RFPs and RFIs) and current client-oriented renewal proposals .

Posted 10/14/2026full-timeBuffalo • New York • United StatesMid-LevelSenior💰 $24 - $28 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing the RFP process from start to finish, ensuring high-quality and timely proposal submissions while collaborating effectively across departments. Proficient in utilizing Microsoft Office Suite and CRM tools to streamline proposal management and enhance communication.

Highest-signal resume keywords

RFP ManagementProposal DevelopmentProject ManagementExcellent Writing SkillsHealthcare Knowledge

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

RFP ExperienceProposal WritingProject ManagementData AnalysisAttention to Detail

Soft Skills

Organizational SkillsInterpersonal SkillsTime ManagementTeamworkCritical Thinking

Tools & Technologies

Microsoft Office SuiteAdobe SuiteHubSpot CRM

Industry Keywords

HealthcarePBMHealth PlansSelf-FundingEmployer Group Waiver Plan

About the role

Key responsibilities & impact

Prepare accurate and timely responses to requests for proposals and information (RFPs and RFIs) and current client-oriented renewal proposals
Develop and maintain written responses, marketing materials, proposal templates, schedules, and deadlines
Ensure final review and submission of proposals
Collaborate with Account Management, Sales, Marketing, Communications, Finance, Leadership, Operations, and Compliance/Legal
Coordinate written RFP/RFI responses by collecting data, responses, and feedback from internal departments
Assemble proposals accurately, with high quality and timeliness
Create RFP response templates, schedule and lead kick-off meetings, establish and enforce project responsibilities and timelines
Repurpose past RFP content, develop new content, proofread and edit outgoing proposals, and manage delivery
Coordinate RFP/RFI report requests, including formulary disruption, network comparisons, and repricing files
Maintain proposal databases, complete annual audits, update statistical data, and streamline retrieval and response processes
Maintain the CRM tool to manage opportunities through the sales funnel and track updates
Use sales and marketing strategy and data to unify messaging through a consistent voice
Interpret and critique complex and disparate information and communicate it clearly to all levels of management
Collect, maintain, and report monthly product-specific proposal performance data
Coordinate internal product quoting reviews by verifying pricing elements, data accuracy, and operational feasibility after required approvals

Requirements

What you’ll need

High school diploma or GED required
Bachelor’s degree in Marketing, Journalism, English Writing or Communications preferred
Three (3) years of experience in marketing, sales, product management, or comparable project management experience required, including RFP experience
Excellent writing and editing skills
Knowledge and understanding of healthcare, PBM, or health plans strongly preferred
Experience with self-funding, employer group waiver plan prescription drug plans (EGWP-PDP) or Medicare a plus
Exemplary organizational, time management and interpersonal skills
Ability to work independently
Ability to coordinate and facilitate in a teamwork atmosphere and manage multiple priorities in a fast-paced environment
Excellent project management skills
Proficiency in Microsoft Office Suite, including Word and Excel, and Adobe Suite
Knowledge of HubSpot CRM a plus
Ability to manage the RFP process from start to finish while adhering to strict deadlines in a matrixed environment
Proficiency in attention to detail, critical thinking, self-motivation, creativity, flexibility, and initiative
Proven examples of displaying the PBD values: Trusted Advisor, Innovative, Excellence, Guardianship, Dedication and Caring
Must be able to work onsite at the Williamsville location as required
Immigration or work visa sponsorship will not be provided

Benefits

Comp & perks

Scorecard incentive eligibility
Full range of benefits
Generous paid time off