Associate Director, Project Management

Inizio Evoke

. Serve as the internal point of contact for all projects and operational partner to the account team .

Posted 10/21/2026full-timeRemote • New York • United StatesSenior💰 $120,000 - $135,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in project management within the pharmaceutical marketing sector, overseeing complex projects and cross-functional teams while ensuring adherence to budgets and timelines. Proficient in process improvement and maintaining project management systems to enhance operational efficiency.

Highest-signal resume keywords

Pharmaceutical Marketing Agency ExperienceProject Management Financial PlatformMS Project or SmartSheetsExcellent Written and Verbal SkillsProcess Improvement Leadership

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementBudget ManagementRisk MitigationCross-Functional Team LeadershipProject SchedulingQuality AssuranceVendor ManagementStaffing Plan DevelopmentMed/Legal Submission PreparationFinancial Reporting

Soft Skills

CommunicationRelationship BuildingDecision MakingTraining and MentoringCollaboration

Tools & Technologies

FinancialForceZiflowCRMExcelMS ProjectSmartSheets

Industry Keywords

AOR ExperienceProject DevelopmentOperational PartnerProduction MeetingsClient Budget Reports

About the role

Key responsibilities & impact

Serve as the internal point of contact for all projects and operational partner to the account team
Liaise with strategic, creative, technology, operations, accounting, and administration teams
Oversee end-to-end project development according to established business processes
Lead projects independently and manage complex projects and a larger book of business
Make decisions regarding project processes, timelines, budgets, and resources
Prepare med/legal submissions according to client guidelines
Verify quality before internal delivery to the Account Team
Create project status documents and provide internal and external updates
Lead daily and weekly production meetings
Maintain PM systems of record, including FinancialForce, Ziflow, and CRM
Lead process improvement initiatives
Create project milestones and detailed schedules and ensure deliverables are met
Develop staffing plans and monitor project and campaign budgets
Lead monthly reconciliation meetings and prepare client budget reports
Identify and mitigate project risks
Manage vendor and agency partner relationships
Secure and prioritize internal and external project resources
Review monthly staffing projections
Present capabilities and processes internally and externally
Build rapport with development teams, vendors, agency partners, and clients
Support training of assistant project managers
Manage an assistant PM, including bi-weekly 1:1 meetings

Requirements

What you’ll need

4+ years of experience
Pharmaceutical marketing agency experience required
AOR experience preferred
Bachelor's degree (BA)
Experience managing large cross-functional teams including account services, creative, strategist, database, interactive, and print production
Experience working with multiple vendors, managing their timelines and needs
Experience using MS Project or SmartSheets
Advanced experience using a Project Management financial platform
Excellent Excel skills
Experience leading process improvement efforts
Excellent written and verbal skills

Benefits

Comp & perks

Flexible benefits
Personal support
Tailored learning and development opportunities