Purchasing Coordinator

Innovative Defense Technologies (IDT)

. Support the Procurement team in purchasing equipment, materials, supplies, services, and other products in accordance with company policies, procedures, applicable regulatory requirements, and CPSR standards.

Posted 11/2/2026full-timeArlington • Virginia • United StatesJuniorMid-Level💰 $65,000 - $80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates proficiency in procurement processes, including purchase order management, supplier communication, and invoice reconciliation. Capable of maintaining accurate records and documentation while adhering to regulatory requirements and company policies.

Highest-signal resume keywords

Purchase Order ManagementSupplier CommunicationProcurement TrackingMicrosoft Excel ProficiencyAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Purchasing ProcessesPurchase OrdersInvoicesBills of Materials (BOMs)Data EntryProcurement SystemsSupplier QuotationsOrder ModificationsAdministrative SupportLogistics

Soft Skills

Organizational SkillsProblem-Solving SkillsTeamwork SkillsCustomer-Service OrientationCommunication Skills

Tools & Technologies

Deltek CostpointMicrosoft OfficeMicrosoft ExcelMicrosoft OutlookMicrosoft WordMicrosoft SharePoint

Certifications & Qualifications

Purchasing CertificationSupply Chain CertificationActive Secret U.S. Security Clearance

Industry Keywords

ProcurementSupply Chain ManagementCPSR StandardsRegulatory RequirementsAdministrative Updates

About the role

Key responsibilities & impact

Support the Procurement team in purchasing equipment, materials, supplies, services, and other products in accordance with company policies, procedures, applicable regulatory requirements, and CPSR standards.
Process and issue purchase orders based on approved purchase requisitions and supporting documentation.
Expedite open purchase orders by confirming supplier acknowledgments, delivery schedules, shipping status, and tracking information.
Monitor open purchase orders, identify potential delivery delays, and communicate updates or concerns.
Assist with three-way matching of purchase orders, receiving records, and supplier invoices.
Coordinate purchasing credit card reconciliation with Accounts Payable.
Resolve routine supplier issues involving order status, deliveries, shortages, damaged materials, and invoice discrepancies.
Assist with purchase order modifications, administrative updates, and order closeout.
Maintain purchasing records, supplier correspondence, and supporting documentation.
Obtain supplier quotations and confirm product availability, pricing, and lead times.
Process returned materials and follow up on supplier credits and replacement shipments.
Maintain procurement tracking reports for open purchase orders, overdue deliveries, and pending supplier actions.
Communicate with Procurement, program personnel, suppliers, Logistics, and Accounts Payable.
Assist with supplier performance tracking and reporting.
Perform data entry and maintain procurement information in Deltek Costpoint and other company systems.
Support additional administrative and purchasing activities as needed.

Requirements

What you’ll need

Bachelor’s degree in Business Administration, Supply Chain Management, or a related field, or equivalent relevant professional experience.
0–2 years of experience in purchasing, procurement, supply chain, logistics, or administrative support.
Strong organizational skills with excellent attention to detail and the ability to manage multiple tasks and priorities.
Excellent written and verbal communication skills.
Ability to follow up consistently with suppliers, track open orders, and proactively communicate delivery delays or outstanding issues.
Basic understanding of purchasing processes, purchase orders, invoices, and supporting documentation.
Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
Ability to review purchase orders, invoices, and supporting documentation for accuracy and completeness.
Ability to read and understand basic Bills of Materials (BOMs), part numbers, quantities, and product descriptions.
Ability to maintain accurate records and documentation in accordance with established company procedures.
Strong problem-solving skills and willingness to take initiative and follow through on assigned tasks.
Ability to learn new procurement systems, policies, procedures, and regulatory requirements.
Ability to work independently on routine assignments while recognizing when issues require escalation.
Strong teamwork skills and a positive, customer-service-oriented attitude.
Ability to obtain and maintain an active Secret U.S. Security Clearance.
Purchasing or supply chain certification is a plus.
Experience with Microsoft SharePoint is a plus.

Benefits

Comp & perks

Generous benefits package
Competitive PTO
Paid holidays
401(k) with immediate vesting and matching
9/80 optional schedule (2nd and 4th Friday off every month)
Tuition Assistance Reimbursement Program
Professional Development Resources
Pre-Tax Commuter Benefits
Organization-Wide Monthly Tech Connect Events
Annual Employee Recognition Awards
Regular Social Events and Catered Lunches
Modern, snack-filled, and social office space