Development Associate

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. Upload and accurately record checks and other contributions into the organization’s fundraising CRM .

Posted 9/29/2026full-timeRemote • California • United StatesJuniorMid-Level💰 $58,000 - $65,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing donor records and fundraising CRM systems, ensuring accuracy and efficiency in data management and financial reporting. Proficient in creating professional materials for donor communications and events while maintaining strong organizational and problem-solving skills.

Highest-signal resume keywords

Fundraising CRM ManagementQuickBooks ReconciliationData Accuracy and IntegrityVisual Communication SkillsNonprofit Fundraising Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Fundraising CRM SystemsData ManagementFinancial ReportingReconciliation ProcessesAdministrative SupportProblem-SolvingAttention to DetailProject ManagementVisual Design SkillsDatabase Management

Soft Skills

Strong Communication SkillsOrganizational SkillsSelf-MotivatedTeam CollaborationProactive Attitude

Tools & Technologies

QuickBooksFundraising CRMFinancial PlatformsData Analysis ToolsVisual Design Software

Certifications & Qualifications

Bachelor’s Degree

Industry Keywords

Nonprofit FundraisingPhilanthropyDonor EngagementFinancial ManagementAdministrative Processes

About the role

Key responsibilities & impact

Upload and accurately record checks and other contributions into the organization’s fundraising CRM
Ensure donations and donor information are entered accurately and in a timely manner in the department’s database and financial platforms
Prepare and send prompt acknowledgments and thank-you communications to donors
Maintain accurate and up-to-date donor records
Use AI or build systems to monitor incoming gifts and access missing or incomplete information
Provide administrative support for fundraising initiatives, donor events, and special projects as needed
Serve as a liaison between the Finance and Philanthropy teams regarding donations, deposits, donor records, and financial reporting
Reconcile information between QuickBooks and the fundraising CRM
Investigate and resolve discrepancies between financial and fundraising records
Communicate identified issues and resolve them
Ensure fundraising and financial records remain accurate and current
Review the fundraising CRM for errors, inconsistencies, duplicate records, and missing information
Identify and report technical CRM and data-related issues
Develop an understanding of CRM processes and identify opportunities to improve efficiency and accuracy
Assist with documenting and improving administrative and data-management processes
Work directly with the Head of Philanthropy on best practices and reconciliation processes
Create visual materials as needed for philanthropy events, donor communications, and special initiatives
Collaborate with the Philanthropy team to develop creative concepts and materials supporting fundraising and donor-engagement goals

Requirements

What you’ll need

Bachelor’s degree required
Approximately two years of experience in nonprofit fundraising, development, philanthropy, finance or a related field preferred
Strong organizational and administrative skills with excellent attention to detail
Strong visual and design skills with an ability to create polished, professional materials that align with department branding
Digitally literate and comfortable learning and working across multiple software platforms
Experience with fundraising CRM systems and/or QuickBooks is preferred
Strong written and verbal communication skills
Ability to handle confidential donor and financial information with discretion
Strong problem-solving skills and attention to accuracy
Self-motivated and proactive, with the ability to work independently and prioritize responsibilities without extensive direction
Ability to manage multiple projects and deadlines simultaneously
Comfortable in a team environment where feedback is welcome
Comfortable working independently and remotely