Administration, Travel Advisor

Internet Society

. Provide administrative, travel, event, and logistics support for the Fellowship Program and Alumni Network team .

Posted 10/9/2026full-timeRemote • Virginia • United StatesSeniorLeadWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in travel logistics, event planning, and administrative support, with a strong focus on managing international travel arrangements and vendor negotiations. Proficient in developing and executing programs that enhance alumni engagement and ensure compliance with travel policies.

Highest-signal resume keywords

International Travel CoordinationEvent Planning and ExecutionVendor ManagementBudget Monitoring and Expense ReportingStrong Organizational Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Travel LogisticsEvent ManagementBudget MonitoringTravel Policy ComplianceReimbursement ProcessingTravel Insurance AdministrationEmergency Travel SupportProgram SupportData AnalysisTravel Arrangement

Soft Skills

Attention to DetailTime ManagementCommunication SkillsProblem SolvingRelationship Building

Tools & Technologies

Microsoft OfficeSalesforceEvent-Management SystemsCRM SystemsFinance Systems

Industry Keywords

Fellowship ProgramAlumni NetworkLogistics SupportTravel ArrangementsEvent CoordinationHigh-Risk RoutingVendor ContractsTravel AgenciesAccommodation ManagementMeeting Venues

About the role

Key responsibilities & impact

Provide administrative, travel, event, and logistics support for the Fellowship Program and Alumni Network team
Plan, procure, and oversee end-to-end travel arrangements for fellows and staff
Coordinate international air and ground transportation, accommodation, meeting venues, and travel-policy compliance
Source itineraries for travelers from remote, underserved, or hard-to-reach locations
Coordinate travel approvals and security clearances for high-risk or restricted routings
Administer travel insurance and medical coverage for fellows and coordinate claims and incident support
Provide emergency travel support and resolve logistical disruptions
Develop pre-departure traveler packages with event guides, itineraries, local logistics, and contacts
Plan and execute program events, meetings, workshops, and seminars across in-person, virtual, and hybrid formats
Support in-person and online training initiatives
Plan and evaluate alumni engagement events, tracking costs, attendance, and return on investment
Negotiate and manage vendor and group accommodation contracts, RFPs, and room blocks
Monitor budgets, process traveler reimbursement claims, and prepare post-event expense reports and reconciliations
Improve systems, tools, and workflows used to administer the fellowship program
Perform other duties as assigned

Requirements

What you’ll need

7 years of work experience in administration, travel, logistics, events, or a related field
A bachelor’s degree or an equivalent combination of education and experience
Conceptual knowledge of theories, practices, and procedures used in administration, international travel, logistics, events, or program support
Ability to perform routine assignments using existing procedures and seek instruction or guidance when appropriate
Ability to solve standard problems, analyze information and standard practices, and make sound judgments
Experience arranging international travel, transportation, lodging, meetings, and event logistics
Ability to develop and maintain productive working relationships with travel agencies, hotels, transportation providers, venues, and other service providers
Strong organizational and time-management skills, excellent attention to detail, and ability to manage multiple deadlines
Excellent oral and written communication skills in English; additional languages are an advantage
Ability to exchange straightforward information clearly, ask questions, and check for understanding
Proficiency with standard Microsoft Office applications
Familiarity with relevant travel, finance, CRM, community, marketing, or event-management systems; Salesforce experience is an advantage
Ability to handle confidential traveler, participant, financial, and vendor information appropriately
Willingness and ability to travel as required

Benefits

Comp & perks

Generous paid time off and paid public holidays
Benefits based on local in-country guidelines
Paid volunteer time to give back to the community
Annual company contribution towards professional development or higher education
Flexible work-from-home
Compensation and benefits paid in local currency based on country and geographic location’s local salary and benefits market data