Sourcing and Meeting Planner

Internova Travel Group

. Lead execution of venue sourcing efforts for low to medium complexity client meetings and events .

Posted 10/27/2026full-timeRemote • United StatesMid-LevelSenior💰 $41,626 - $68,292 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in venue sourcing and event management, with a strong focus on aligning client strategic business goals throughout the project execution process. Proficient in managing budgets, negotiating with vendors, and utilizing tools like Cvent and SmartSheet for effective project delivery.

Highest-signal resume keywords

Venue SourcingEvent ManagementCvent ProficiencyBudget ManagementNegotiation Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Venue SourcingEvent ManagementBudget ManagementNegotiation SkillsProject ManagementFinancial Accrual ProcessMeeting PlanningRFP ProcessesSite InspectionsLogistics Coordination

Soft Skills

Attention to DetailProfessionalismCollaborationProblem-SolvingTeam Leadership

Tools & Technologies

CventSmartSheetMicrosoft Office SuiteEvent AppsRegistration Platforms

Industry Keywords

Meeting and Events IndustryClient StakeholdersIncentive PlanningThird-Party VendorsMPIIMEX

About the role

Key responsibilities & impact

Lead execution of venue sourcing efforts for low to medium complexity client meetings and events
Act as a strategic business ally for clients by defining meeting objectives and understanding strategic business goals
Incorporate client strategic business goals into the sourcing process
Use Cvent and other venue sourcing tools to source venue proposals through RFP processes
Conduct site inspections per client and Operations Manager requests
Negotiate with venues to drive value for Altour and client objectives
Facilitate venue contracting according to Altour standards and client interests
Ensure seamless hand-off to the designated Meeting Planner
Maintain accurate project data and records in Altour’s Cvent platform and other internal systems
Maintain client budgets and provide accurate understanding of venue expenses
Provide inputs to facilitate financial close of projects
Lead execution of client meetings and events
Advise clients on objectives and project strategy
Maintain proactive communication with clients and resolve challenges
Oversee event details including budgets, timelines, logistics, transportation manifests, agendas, and meeting materials
Manage budgets, control event costs, and comply with financial profitability and pricing targets
Manage third-party vendors including hotels, DMCs, and transportation providers
Lead team members in onsite meeting and event execution
Collaborate with the Technology team on registration, event apps, and websites
Manage client final bill summaries and reconcile expenses
Participate in internal meetings regarding volume, productivity, deliverables, processes, and service levels
Support positive team culture and motivate teammates to achieve business goals

Requirements

What you’ll need

At least 3 years of relevant experience in the meeting and events industry, with some time focused on sourcing work
Bachelor’s Degree or equivalent work experience
Detailed understanding of meeting and incentive planning with specific assignments in the program delivery phase of a program
Ability to incorporate client strategic business goals throughout project execution process
Proven ability to work on multiple tasks and prioritize effectively while managing multiple projects
Keen attention to detail and ability to work well under pressure
Ability to engage with key client stakeholders and C-level executives with high level of professionalism and focus on client strategic business goals
Strong negotiation skills and ability to maintain strong, collaborative relationships with clients, vendors and internal team members
Work independently as well as collaboratively within a team environment
Enthusiasm for developing others to improve performance
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Teams
Competency in leveraging Cvent for sourcing and event management (preferred)
Competency in leveraging SmartSheet as a project management and reporting tool (preferred)
Strong understanding of billing and financial accrual process
Ability to travel up to 15–20% of the time
Must be able to work weekends and nights during travel periods of program operation or client meetings
Participation in industry organizations/events (i.e. MPI, IMEX, etc.)

Benefits

Comp & perks

Choice of two medical plans
Two dental plans
Vision insurance
Flexible spending accounts (FSAs)
Company-paid life insurance and AD&D
Optional additional life insurance and AD&D
Disability insurance
Paid parental leave
Paid time off
401k Plan with company match
Discounted employee travel options
Access to LinkedIn Learning webinars and courses
Discounted pet insurance
Discounted auto, home, & renters insurance
May be eligible for an incentive, commission, bonus, or discretionary bonus program based on company financial goal achievement and individual performance