Executive Assistant

IREN

. Own complex, competing calendars for multiple VPs and Directors, resolving conflicts and protecting time for site visits and milestone reviews .

Posted 10/13/2026full-timeReston • Virginia • United StatesSeniorLeadWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in executive support, including calendar management, travel coordination, and expense tracking. Proficient in Microsoft Office and project delivery tools, with strong organizational and communication skills to manage competing priorities effectively.

Highest-signal resume keywords

Executive SupportCalendar ManagementMicrosoft Office ProficiencyTravel CoordinationProject Delivery Tools

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Expense TrackingDocument ManagementProcurement ProcessesBudget TrackingData Analysis

Soft Skills

Strong CommunicationTime ManagementProblem-SolvingCritical ThinkingMultitasking

Tools & Technologies

SAPOracleCoupaNetSuiteWorkdayProcorePrimavera P6Microsoft ProjectSmartsheet

Certifications & Qualifications

Post-Secondary Education in Business AdministrationOffice AdministrationProject Management

Industry Keywords

Data CentersConstructionEPCEnergyUtilitiesMiningCapital-Project-Intensive Industry

Tech Stack

Tools & technologies

Oracle

About the role

Key responsibilities & impact

Own complex, competing calendars for multiple VPs and Directors, resolving conflicts and protecting time for site visits and milestone reviews
Coordinate high-volume travel, including lodging near remote campus locations and site-access requirements
Prepare and track expense reports, corporate card reconciliations, and mileage claims
Draft, proofread, and format correspondence, organizational announcements, presentations, and briefing packs
Provide delegated inbox triage for department leaders
Plan and run leadership meetings, project gate and milestone reviews, all-hands sessions, and stakeholder updates
Prepare agendas and pre-reads, manage logistics, capture decisions and actions, and drive follow-up to closure
Assemble monthly and quarterly reporting packs from project management, engineering, and finance inputs
Coordinate leadership participation in executive, board, investor, and customer briefings
Serve as the department’s primary point of contact for internal functions and external consultants, EPC and general contractors, and vendors
Resolve routine site access, purchase order, invoice, onboarding, system permissions, facilities, and IT issues
Support procurement, budget tracking, headcount and contractor rosters, and cost accruals
Administer consultant and contractor onboarding paperwork with Legal and Procurement
Maintain organized, version-controlled document repositories, standard templates, and trackers
Coordinate onboarding, offboarding, and interview logistics
Organize site visits, executive and customer tours, town halls, and team events
Provide day-to-day workspace support, backup cover, and mentoring to administrative colleagues

Requirements

What you’ll need

Seven or more years of progressive administrative experience
At least three years directly supporting senior leaders at Vice President level or above
Demonstrated success supporting several executives concurrently and prioritizing competing demands
Post-secondary education in a relevant field such as business administration, office administration, or project management is an asset
High school diploma or equivalent is required
Highly proficient in Microsoft Office, specifically Word, Excel, PowerPoint, Visio, SharePoint, and Outlook
Experience or exposure to procurement and finance systems such as SAP, Oracle, Coupa, NetSuite, or Workday
Experience or exposure to project delivery tools such as Procore, Primavera P6, Microsoft Project, or Smartsheet
Strong written and oral communication skills, including proven active listening
Thorough research and problem-solving skills, including experience solving problems in complex projects with company-wide impact
Superior time management and multitasking skills
Strong organization, prioritization, and critical thinking skills
Ability to work independently and make decisions on behalf of leaders within agreed boundaries
Absolute discretion with confidential commercial, customer, and personnel information
Experience in data centers, construction or EPC, energy, utilities, mining, or another capital-project-intensive industry is highly regarded
Experience establishing administrative processes in a rapidly growing team is highly regarded
Ability to satisfy pre-employment background check and site-access requirements

Benefits

Comp & perks

Base salary, annual performance incentives, and equity programs as part of the total rewards package
Relocation assistance, as applicable and based on successful candidate circumstances
Medical, dental, and vision insurance coverage — 100% company paid for employees and 75% company paid coverage for dependents
Company-paid life and disability insurance
Voluntary life, critical illness, and accident coverage
Health Savings Accounts (HSA) when combined with the High-Deductible Health Plan
Employee Assistance Program and wellness resources
401(k) retirement plan with company match
Financial wellness tools and resources
Paid Time Off (PTO) and paid holidays
Flexible work arrangements
Opportunities for advancement and internal mobility
Training and personal development opportunities
Company events and team-building activities