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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in vendor onboarding, supplier compliance, and risk management, with a strong focus on coordinating due diligence and maintaining comprehensive documentation. Proficient in managing vendor relationships and ensuring adherence to safety and compliance standards.
Highest-signal resume keywords
Vendor OnboardingSupplier ComplianceRisk ManagementDue Diligence CoordinationContract Administration
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Vendor PrequalificationNDA ManagementCompliance Documentation ReviewFinancial Health ScreeningSafety Program Review
Soft Skills
Strong Organizational SkillsAttention to DetailEffective CommunicationProfessional Follow-UpConfidentiality Management
Tools & Technologies
Microsoft ExcelSharePointMicrosoft TeamsERP SystemsProcure-To-Pay Systems
Industry Keywords
ConstructionEngineeringEnergyUtilitiesMining
Tech Stack
Tools & technologiesCyber SecurityERP
About the role
Key responsibilities & impact- Own the intake, coordination, tracking, and closeout of new vendor and vendor change requests from initial request through approval and system activation
- Determine required due diligence based on spend, scope, site access, criticality, and commercial or safety risk
- Issue and collect vendor onboarding packages, including registration forms, banking and tax details, insurance certificates, safety documentation, and compliance attestations
- Follow up with vendors and internal stakeholders on outstanding items and escalate delayed or blocked onboardings to the Procurement Manager
- Coordinate vendor master setup and changes with Finance and Procurement after approvals and documentation are complete
- Coordinate issuance, tracking, negotiation support, and execution of NDAs and onboarding agreements
- Maintain the NDA register and ensure executed copies are filed and retrievable
- Confirm executed NDAs are in place before confidential information is shared
- Flag non-standard terms or vendor redlines to Legal and track resolution through signature
- Administer vendor prequalification, including review of safety programs, incident statistics, certifications, licences, and WorkSafeBC or equivalent clearance letters
- Verify certificates of insurance and track renewals
- Coordinate HSE review and approval of contractors requiring site access and maintain the approved contractor list
- Monitor expiring documents and prequalification status
- Perform sanctions, adverse media, corporate registry, and financial health screening on new and high-risk vendors
- Coordinate IT/Cybersecurity, privacy, and data-handling assessments
- Maintain the vendor risk register with risk ratings, mitigation actions, owners, and review dates
- Support periodic reassessment of critical, high-spend, and high-risk vendors
- Maintain vendor onboarding, NDA, prequalification, insurance, and risk registers in SharePoint and ERP/procurement systems
- Provide reporting on onboarding pipeline status, cycle times, compliance exceptions, expiring documents, and open risk actions
- Support internal and external audits by retrieving due diligence evidence and approval records
- Act as the central contact for internal requestors and vendors on onboarding requirements, timelines, and status
- Develop and refine onboarding forms, checklists, templates, vendor guides, and process documentation
- Identify opportunities to simplify, standardize, and automate onboarding and compliance workflows
- Support vendor performance reviews and offboarding of inactive or non-compliant vendors
Requirements
What you’ll need- 3–5 years of experience in vendor onboarding, supplier compliance, procurement, contracts administration, risk, or audit support
- Experience coordinating due diligence, prequalification, or approval workflows involving multiple internal stakeholders and external parties
- Working knowledge of NDAs, certificates of insurance, and contractor safety prequalification requirements
- Strong organizational skills with demonstrated ability to manage registers, deadlines, renewals, and a high volume of open requests
- High attention to detail and comfort reviewing legal, financial, and compliance documentation
- Proficiency in Microsoft Excel, SharePoint, Teams, and standard business systems
- Strong communication skills, including the ability to follow up professionally with vendors and escalate issues when required
- Ability to maintain confidentiality and handle sensitive commercial, legal, and supplier information appropriately
- Preferred: experience in construction, engineering, energy, utilities, mining, data centre, or industrial operating environments
- Preferred: familiarity with third-party risk management frameworks, sanctions screening tools, or supplier compliance platforms (e.g., ISNetworld, Avetta, ComplyWorks)
- Preferred: understanding of contractor safety management requirements, including WorkSafeBC or equivalent provincial regulations
- Preferred: working knowledge of ERP or procure-to-pay systems (SAP, NetSuite, Dynamics 365, Coupa, or similar)
- Post-secondary education in business, supply chain, law, or risk management, or progress toward a relevant designation, would be an asset
Benefits
Comp & perks- Total Compensation package may be inclusive of annual incentive bonus and equity (long-term incentive)
- Relocation assistance (as applicable and based on successful candidate circumstances)
- Medical, dental, and vision insurance coverage – 100% company paid for employees and dependents
- Company-paid life and disability insurance
- Voluntary life and critical illness coverage available
- Employee Assistance Program and virtual health care platform
- RRSP with company match
- Voluntary TFSA
- 3 weeks annually for vacation and paid holidays
- Flexible work arrangements (remote/hybrid) – for some roles
- Opportunities for advancement and internal mobility
- Training and personal development opportunities
- Company events and team-building activities