Executive Assistant, Global HR

Iron Mountain

. Proactively organize and optimize active calendars for HR leaders, managing shifting priorities and urgent scheduling requests smoothly .

Posted 10/14/2026full-timeRemote • Slovakia, Poland, Romania, HungaryMid-LevelSenior💰 €19,400 - €25,900 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in providing executive-level administrative support, including managing complex calendars, travel logistics, and confidential communications. Proficient in utilizing Google Workspace tools to enhance productivity and streamline operations.

Highest-signal resume keywords

Executive-Level Administrative SupportGoogle Workspace ProficiencyOrganizational SkillsWritten and Verbal CommunicationConfidential Matter Handling

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel Logistics PlanningExpense Report ManagementAgenda DraftingPresentation BuildingMinute Taking

Soft Skills

Exceptional JudgmentPrioritization SkillsDiscretion

Tools & Technologies

Google DocsGoogle SheetsGoogle SlidesGoogle Calendar

Certifications & Qualifications

Bachelor’s Degree

Industry Keywords

Human ResourcesExecutive SupportCross-Functional InitiativesProfessional Point of Contact

About the role

Key responsibilities & impact

Proactively organize and optimize active calendars for HR leaders, managing shifting priorities and urgent scheduling requests smoothly
Plan comprehensive domestic and international travel logistics, including itineraries, visas, and preparatory briefings
Manage expense reports accurately
Draft agendas, build presentations, track open action items, and record detailed minutes for key department meetings
Serve as a professional point of contact for internal teams and external partners
Maintain global distribution lists and route inquiries to appropriate resources
Coordinate meeting logistics and prioritize time-sensitive initiatives
Assist with team events or office needs
Support senior human resources leaders and cross-functional initiatives shaping the global workplace

Requirements

What you’ll need

Proven experience delivering executive-level administrative support to senior management or C-suite leaders
Strong proficiency across Google Workspace tools, including Docs, Sheets, Slides, and Calendar
Exceptional judgment and a proven track record of handling sensitive, confidential matters with absolute discretion
Strong organizational and prioritization skills, with the ability to manage complex commitments and meet tight deadlines independently
Excellent written and verbal communication skills, with demonstrated experience preparing executive correspondence and polished presentations
Bachelor’s degree or equivalent practical experience

Benefits

Comp & perks

Competitive compensation aligned with experience
Flexible work options to support a healthy work–life balance
Opportunities for continuous learning and professional growth within a global organization