Administrative & Scheduling Coordinator

Iterative Health

. Coordinate meetings between prospective clients, external partners, and members of the Business Development team .

Posted 11/10/2026full-timeRemote • PhilippinesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills essential for effective meeting coordination and administrative support. Proficient in managing schedules across multiple time zones while maintaining professionalism and attention to detail.

Highest-signal resume keywords

Calendar ManagementMeeting CoordinationGoogle Workspace ProficiencyExceptional Written CommunicationOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportSchedulingVirtual AssistanceExecutive AssistanceAttention to DetailDrafting Professional EmailsMeeting Confirmation ManagementTravel BookingRecord KeepingMulti-Priority Management

Soft Skills

ProfessionalismResponsivenessAdaptabilityAccountabilityDiscretion

Tools & Technologies

Google CalendarOutlook CalendarGmailOutlookGoogle DocsMicrosoft WordGoogle SheetsMicrosoft Excel

Industry Keywords

Business DevelopmentSalesPartnershipsClient-Facing TeamsHealthcareLife SciencesTechnologyFast-Paced Business Environment

About the role

Key responsibilities & impact

Coordinate meetings between prospective clients, external partners, and members of the Business Development team
Manage scheduling requests and coordinate calendars across multiple US time zones, primarily Eastern Time
Communicate with prospects via email to identify availability, confirm meetings, and coordinate scheduling changes
Send professional meeting invitations, calendar holds, and confirmations, ensuring all details are accurate
Monitor meeting confirmations and proactively follow up with prospects when responses are outstanding
Manage rescheduling requests, resolve calendar conflicts, and minimize scheduling delays
Ensure meetings are scheduled with the appropriate internal stakeholders and that participants have the necessary information
Maintain accurate records of scheduled meetings, communications, and follow-up activities
Book travel for the Business Development team and others, as requested
Provide general administrative support to the organization and other departments as needed

Requirements

What you’ll need

2+ years of experience in administrative support, virtual assistance, scheduling, executive assistance, or a similar coordination role
Exceptional written and verbal English communication skills, including excellent grammar, spelling, punctuation, and proofreading abilities
Ability to independently draft polished, professional business emails and correspondence
Strong experience with calendar management, meeting coordination, and scheduling across multiple time zones
Proficiency in Google Workspace and/or Microsoft Office, particularly Gmail or Outlook, Google Calendar or Outlook Calendar, Word or Google Docs, and Excel or Google Sheets
Strong organizational skills and exceptional attention to detail
Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision
Professional, responsive, and comfortable communicating directly with US-based colleagues and external stakeholders
Reliable internet connectivity and a suitable remote working environment
Willingness and ability to work hours that align with US business operations, including US Eastern Time
High degree of professionalism, accountability, discretion, and adaptability
Preferred: experience supporting a US-based company or working with US-based clients and stakeholders
Preferred: experience supporting Business Development, Sales, Partnerships, or other client-facing teams
Preferred: experience working in healthcare, life sciences, technology, or another fast-paced business environment

Benefits

Comp & perks

Remote work arrangement
Suitable remote working environment
Reliable internet connectivity requirement