Interim Office Manager

ITRS Group

. Lead the Administration team and oversee the day-to-day running of all global office locations .

Posted 10/23/2026contractLondon • United KingdomMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in office management, facilities oversight, and workplace health and safety compliance across global locations. Proficient in managing teams, coordinating operational improvements, and fostering strong internal customer service relationships.

Highest-signal resume keywords

Office Management ExperienceWorkplace Health And Safety KnowledgeTeam ManagementStrong Organisational SkillsProficiency In Microsoft Office Suite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Facilities ManagementOperational ImprovementsHealth And Safety ComplianceRisk AssessmentOffice OnboardingBudget ManagementEvent PlanningConfidential Information HandlingDisplay Screen Equipment AssessmentSustainability Initiatives

Soft Skills

Attention To DetailAutonomous WorkExcellent CommunicationRelationship BuildingProblem-Solving

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPoint

Certifications & Qualifications

Fire Marshal CertificationFirst Aid Certification

Industry Keywords

Global OrganisationOffice ServicesWorkplace Service ProvidersHealth And Safety LegislationSocial Engagement

About the role

Key responsibilities & impact

Lead the Administration team and oversee the day-to-day running of all global office locations
Act as the primary contact for facilities and maintenance, and liaise with landlords, building management and workplace service providers
Coordinate office repairs, maintenance and operational improvements
Manage new starter office onboarding, visitor arrangements and office access
Produce and distribute the quarterly office attendance report for the London and Manila offices
Organise meeting rooms, catering, hospitality, courier services and business travel
Manage office service contracts and monthly workplace payments, and procure supplies, equipment and branded merchandise
Keep all offices compliant with workplace health and safety requirements
Complete weekly health and safety checks, maintain risk assessments, and coordinate annual audits and inspections
Run the Fire Marshal and First Aid programmes, including training and certification
Manage Display Screen Equipment and homeworking assessments, and coordinate workplace and home office equipment
Keep health and safety records up to date in line with company policy and local legislation
Manage office social and engagement budgets across global locations
Support the planning and delivery of social and internal company events
Keep workplace sustainability initiatives on track with the ESG committee

Requirements

What you’ll need

Experience as an Office Manager or senior administrator, overseeing facilities across multiple offices or regions
Knowledge of workplace health and safety requirements and legislation
Experience managing a team
Experience in a global organisation, supporting executives and senior leaders across time zones
Strong organisational skills and attention to detail, with the ability to prioritise competing tasks
Confidence to work autonomously and get up to speed quickly with little direction
A proven ability to handle confidential and sensitive information with discretion
Excellent written and verbal communication, and the ability to build relationships with staff, senior leaders and external partners
A strong internal customer service attitude and a forward-thinking, problem-solving approach
Proficiency in Microsoft Outlook, Word, Excel and PowerPoint

Benefits

Comp & perks

Health Insurance and Dental Health Cover for you and your dependants
Employee Assistance Programme
Pension
Flexible Hybrid Working
Enhanced Parental Leave
Travel Insurance
Life Assurance
Income Protection
Referral Bonus
Buy and Sell Holiday
Training Reimbursement