Human Resources Coordinator

Ivy Tech

. Serve as the first point of contact for internal and external customers seeking HR assistance for the Anderson and Marion campuses .

Posted 10/23/2026full-timeMarion • United StatesJuniorMid-Level💰 $19 - $21 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in HR administrative support, including onboarding, compliance with I-9 and E-Verify processes, and maintaining confidential employee records. Proficient in utilizing Workday and Microsoft Office Suite to manage HR tasks and communications effectively.

Highest-signal resume keywords

HR Administrative SupportWorkday ProficiencyOnboarding ManagementRegulatory ComplianceExcellent Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

HR Administrative SupportOnboarding ManagementI-9 ComplianceE-Verify ProcessingData Entry and MaintenanceReport GenerationExcel ProficiencyWord ProficiencyPowerPoint ProficiencyVisio Proficiency

Soft Skills

Proactive ApproachCollaborative MindsetAttention to DetailCustomer Service OrientationPositive Attitude

Tools & Technologies

WorkdayMicrosoft ExcelMicrosoft OutlookMicrosoft WordMicrosoft PowerPointMicrosoft Visio

Certifications & Qualifications

Technical/Industry Certification

Industry Keywords

Human ResourcesFERPA ComplianceEmployee EngagementConfidentialityAdministrative Support

About the role

Key responsibilities & impact

Serve as the first point of contact for internal and external customers seeking HR assistance for the Anderson and Marion campuses
Travel regularly between Anderson and Marion campuses to provide day-to-day HR administrative support
Track tasks, maintain calendars, prepare documentation, organize employment records, and coordinate HR meeting and session logistics
Respond to routine HR inquiries and prepare and distribute HR communications, notifications, and reminders
Support the end-to-end hiring process, including screening, scheduling, and interview management
Manage I-9 and E-Verify employment authorization processes and ensure regulatory compliance
Administer contingent hire processes, including onboarding requirements, approvals, Workday transactions, monitoring, and offboarding
Administer Federal Work-Study hires, changes, terminations, and Workday transactions
Manage pre-boarding, onboarding, and orientation for employees, adjuncts, contingent hires, and student workers
Maintain confidential employee records in HR systems and physical files and track benefit authorizations
Run standard, periodic, and ad hoc HR reports
Enter, maintain, audit, review, and extract confidential employee data in Workday and other HR systems
Support employee engagement, recognition, and appreciation initiatives
Coordinate HR and management training logistics, materials, participation tracking, and facilitation
Assist the Executive Director of Human Resources with special assignments
Perform other related duties as assigned while complying with FERPA and applicable regulations

Requirements

What you’ll need

Associate degree in a related field or technical/industry certification with substantial related experience
In lieu of an associate degree, three to five years of relevant human resources or administrative experience
Minimum of two years’ work experience in an administrative or support role
Proactive, collaborative, conscientious, and results-oriented approach with a positive attitude
Excellent oral and written communication skills
Sound judgment, good math and analytical skills, and ability to adapt to changing priorities
Demonstrated ability to prioritize and process a high volume of detailed work with accuracy
Proficiency with Excel, Outlook, Word, PowerPoint, and Visio
Experience with Workday preferred
Ability to prepare correspondence and maintain confidentiality of sensitive data
Outstanding team player and excellent customer service skills
Ability to promote an inclusive environment reflecting the diversity and backgrounds of students and employees
Ability to travel regularly between the Anderson and Marion campuses

Benefits

Comp & perks

Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
Dental plan with no-cost preventive services and coverage for orthodontia
Vision plan with low-cost exams and allowances for glasses or contact lenses
Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
Wellness program with opportunities to earn $250 in Wellness Rewards
Flexible Spending Accounts for healthcare (limited purpose) and dependent care
10% employer retirement contribution, fully vested after two years
Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
Short-term and long-term disability benefits
Fee remission for employees, spouses, and dependent children
Tuition assistance for undergraduate, graduate, and doctoral programs
Paid professional development opportunities
Generous paid time off, including vacation, sick leave, holidays, and winter recess
Flexible work arrangements where available
Paid childbirth recovery leave (8 weeks)
Paid parental leave (4 weeks)
Eligibility for Public Service Loan Forgiveness
Additional discounts on gym memberships, transportation, and various retail services