AI Enabled Executive Assistant

JamPot

. Manage calendars, schedule meetings and appointments for clients .

Posted 11/4/2026contractDoha • QatarMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing executive calendars, coordinating travel, and optimizing workflows using AI tools. Proficient in document preparation, communication, and maintaining confidentiality while supporting multiple clients or executives.

Highest-signal resume keywords

Experience Using AI ToolsPrompt Writing And OptimizationWorkflow Automation Using ZapierProficient In MS Office And Google SuiteExceptional Organizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementDocument PreparationTravel CoordinationTask ManagementMeeting Agenda PreparationFile OrganizationProject Management ToolsAttention To DetailEmail DraftingResearch And Summarization

Soft Skills

Excellent CommunicationInterpersonal AbilitiesTime-Management SkillsProfessionalismConfidentiality

Tools & Technologies

AI ToolsChatGPTClaudeGeminiZapierMakeMS OfficeGoogle SuiteVideo Conferencing ToolsOnline Collaboration Tools

Industry Keywords

Fractional RoleFreelance RoleContract-Based RoleHigh Net Worth IndividualsFamily OfficesBusiness Leaders

About the role

Key responsibilities & impact

Manage calendars, schedule meetings and appointments for clients
Coordinate travel arrangements and accommodations
Prepare and edit documents, reports, and presentations
Handle phone calls, emails, and other correspondence
Organize and maintain files, records, and databases
Assist in the preparation of meeting agendas and take minutes
Collaborate with other team members to ensure efficient workflow
Arrange and coordinate events and conferences
Perform ad-hoc administrative tasks as needed
Respond to and manage client requests, including ad hoc tasks, with professionalism and attention to detail
Support founders and senior leaders by managing operations, optimizing workflows, and leveraging AI tools to drive efficiency and productivity

Requirements

What you’ll need

Experience using AI tools like ChatGPT, Claude, Gemini
Prompt writing and optimization
Ability to automate workflows using Zapier, Make, etc.
Experience using AI for research, summarization, email drafting, and task management
Experience working in a fractional, freelance, or contract-based role
Exceptional organizational and time-management skills
Excellent communication and interpersonal abilities
Proficient in MS Office and Google Suite
Ability to multitask and prioritize tasks effectively
Strong attention to detail and accuracy
High degree of professionalism and confidentiality
Ability to work independently and remotely
Flexible schedule and availability
Demonstrated experience supporting multiple executives or clients simultaneously
Experience with project management tools
Familiarity with video conferencing and online collaboration tools
Knowledge of office management systems and procedures
Flexible with occasionally meeting clients in person if requested
Knowledgeable about emerging AI software, tools, models, and methodologies that challenge the conventional approach to executive assistance
Experience working with HNW individuals preferable but not essential
Experience working with Family Offices preferable but not essential
Experience working with Business Leaders preferable but not essential

Benefits

Comp & perks

You will be working as a contractor under The People Group company name, therefore you are not a direct employee and only work as a contractor for our business.
All clients sign contracts directly with The People Group and not you as the Contractor.
The People Group takes care of the client service side of the function, protecting you as a remote contractor.