Executive Administrative Coordinator II

Job Duck

. Handle personal and household administrative tasks, including scheduling dry cleaning, grocery pickups, and other errands .

Posted 11/10/2026full-timeRemote • Honduras, El Salvador, Colombia, Chile, Argentina, Peru, MexicoJunior💰 $1,060 - $1,150 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing executive schedules, travel logistics, and administrative tasks while maintaining a proactive approach to problem-solving and organizational efficiency. Proficient in handling both professional and personal responsibilities with discretion and sound judgment.

Highest-signal resume keywords

Calendar ManagementEmail TriageOrganizational SkillsProactive MindsetAdministrative Support Experience

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

SchedulingTravel ArrangementsMarketing CoordinationOrder TrackingLogistics Management

Soft Skills

Detail-OrientedAdaptabilityProblem-SolvingDecision-MakingDiscretion

Tools & Technologies

LawmaticsRingCentralGoogle WorkspaceMicrosoft Office Suite

Industry Keywords

Executive AssistantAdministrative SupportPersonal AssistantProfessional CommunicationReferral Partner Management

About the role

Key responsibilities & impact

Handle personal and household administrative tasks, including scheduling dry cleaning, grocery pickups, and other errands
Manage firm and family travel arrangements, including flights, accommodations, car rentals, and related logistics
Support marketing initiatives by managing referral partner lists, coordinating mailings and launches, and arranging promotional-material shipments
Track marketing activities, orders, shipments, and follow-ups
Respond to race series communications and coordinate related orders and logistics
Manage professional, family, and personal calendars, appointments, and commitments

Requirements

What you’ll need

Full-time, dedicated Executive Assistant role
Time zone alignment with EST business hours
English proficiency required
Approximately 10 calls per day
Professional and personal administrative support
Prior experience supporting an executive or business owner strongly preferred
Minimum of 1 year of experience as an executive assistant or in administrative support roles
Strong calendar management and scheduling expertise
Advanced email triage and professional written communication
Detail-oriented with exceptional organizational skills
Proactive mindset with ability to anticipate needs
Adaptable and comfortable managing shifting priorities
Strong problem-solving and decision-making skills
Ability to act as a gatekeeper with sound judgment and discretion
Comfortable handling business and personal tasks
Experience or proficiency with Lawmatics, RingCentral, Google Workspace, and Microsoft Office Suite

Benefits

Comp & perks

Remote job opportunity
Great Place to Work Certification workplace