Executive Assistant, Business Development Representative

Job Duck

. Coordinate with internal teams to ensure tasks and deadlines are completed efficiently .

Posted 9/18/2026full-timeRemote • Honduras, El Salvador, Colombia, Chile, Argentina, Peru, MexicoMid-LevelSenior💰 $1,060 - $1,150 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative capabilities with a focus on client management, calendar management, and CRM systems. Proficient in maintaining organized follow-up systems and ensuring effective communication with clients in both English and Spanish.

Highest-signal resume keywords

Administrative Experience In A Law FirmCalendar ManagementClient Intake SupportCRM Systems ExperienceBilingual Communication (English And Spanish)

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Client ManagementLead TrackingDocument CollectionReport PreparationAdministrative Documentation

Soft Skills

Strong Organizational SkillsAttention To DetailTime ManagementProfessional CommunicationProactive Mindset

Tools & Technologies

CRM Systems

Industry Keywords

Client OnboardingSales PipelineLead Follow UpConfidentialityRemote Work

About the role

Key responsibilities & impact

Coordinate with internal teams to ensure tasks and deadlines are completed efficiently
Assist with client onboarding and document collection processes
Support lead follow up efforts to help maximize consultation attendance and conversion opportunities
Maintain accurate client and prospect information within CRM systems
Monitor and track new leads through the intake and consultation process
Organize and maintain administrative records, documents, and correspondence
Manage executive calendars, appointments, and scheduling priorities
Provide general executive and operational support to ensure smooth daily business operations
Identify opportunities to improve administrative and client management processes
Maintain confidentiality when handling sensitive client and company information
Prioritize multiple assignments while maintaining a high level of accuracy and attention to detail
Prepare reports, summaries, and administrative documentation as needed
Respond to inquiries professionally and ensure timely communication
Serve as a primary point of contact for clients and prospective clients
Coordinate meetings, consultations, and follow up communications

Requirements

What you’ll need

Eastern Standard Time zone
Office hours: 8:00 AM to 5:00 PM
Previous administrative experience in a Law Firm mandatory
Calendar Management mandatory
Experience supporting client intake, lead follow up, or sales related administrative processes preferred
Ability to track prospective clients and maintain organized follow up systems
Experience handling client inquiries and coordinating consultations
Comfortable communicating with potential clients in a professional and persuasive manner
Experience working with CRM systems preferred
Familiarity with sales pipelines, lead tracking, and client relationship management preferred
Strong organizational skills
Confident and professional presence
Structured and methodical working style
Proactive mindset with the ability to anticipate needs
Excellent written and verbal communication skills
Time management and prioritization skills
Attention to detail
Ability to manage multiple tasks simultaneously
Professional and client focused communication
Comfort working independently in a remote environment
English and Spanish languages

Benefits

Comp & perks

Remote job opportunity
Great Place to Work Certification company environment