Executive Assistant – Business Development Representative, Appointment Setter

Job Duck

. Identify opportunities to improve administrative and client management processes .

Posted 10/28/2026full-timeRemote • Honduras, El Salvador, Colombia, Chile, Argentina, Peru, MexicoMid-LevelSenior💰 $1,060 - $1,150 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in administrative support within a law firm, focusing on calendar management, client communication, and organizational efficiency. Proficient in maintaining client information in CRM systems and ensuring timely follow-up to enhance client engagement.

Highest-signal resume keywords

Administrative Experience In A Law FirmCalendar ManagementClient CommunicationCRM Systems ManagementBilingual: English And Spanish

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Client OnboardingDocument CollectionLead TrackingMeeting CoordinationReport Preparation

Soft Skills

Strong Organizational SkillsExcellent Written And Verbal CommunicationProactive MindsetAttention To DetailProfessional Presence

Industry Keywords

Administrative ProcessesClient ManagementConsultation CoordinationConfidentialityRemote Work

About the role

Key responsibilities & impact

Identify opportunities to improve administrative and client management processes
Manage executive calendars, appointments, and scheduling priorities
Organize and maintain administrative records, documents, and correspondence
Support lead follow-up efforts to maximize consultation attendance and conversion opportunities
Coordinate meetings, consultations, and follow-up communications
Serve as a primary point of contact for clients and prospective clients
Provide general executive and operational support for smooth daily business operations
Monitor and track new leads through intake and consultation
Maintain accurate client and prospect information in CRM systems
Assist with client onboarding and document collection
Coordinate with internal teams to complete tasks and deadlines efficiently
Respond to inquiries professionally and ensure timely communication
Prepare reports, summaries, and administrative documentation
Maintain confidentiality when handling sensitive client and company information

Requirements

What you’ll need

Must work Eastern Standard Time
Office hours: 8:00 AM to 5:00 PM
Previous administrative experience in a law firm mandatory
Calendar management mandatory
Ability to track prospective clients and maintain organized follow-up systems
Experience handling client inquiries and coordinating consultations
Comfortable communicating with potential clients in a professional and persuasive manner
Strong organizational skills
Confident and professional presence
Structured and methodical working style
Proactive mindset with the ability to anticipate needs
Excellent written and verbal communication skills
Time management and prioritization skills
Attention to detail
Ability to manage multiple tasks simultaneously
Professional and client-focused communication
Comfort working independently in a remote environment
English and Spanish languages stated

Benefits

Comp & perks

Remote job opportunity
Great Place to Work Certification company environment