Executive Assistant, Business Development Representative I

Job Duck

. Respond to inquiries professionally and ensure timely communication .

Posted 9/21/2026full-timeRemote • Honduras, El Salvador, Colombia, Chile, Argentina, Peru, MexicoMid-LevelSenior💰 $1,060 - $1,150 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative capabilities with a focus on client management, calendar management, and effective communication. Proficient in maintaining organized systems for lead tracking and client inquiries while ensuring confidentiality and attention to detail.

Highest-signal resume keywords

Administrative Experience In A Law FirmCalendar ManagementClient Relationship ManagementCRM Systems ExperienceBilingual: English And Spanish

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Lead TrackingClient OnboardingReport PreparationDocument ManagementConsultation Coordination

Soft Skills

Strong Organizational SkillsExcellent Written And Verbal CommunicationAttention To DetailProactive MindsetTime Management

Tools & Technologies

CRM Systems

Industry Keywords

Client Management ProcessesSales PipelinesLead Follow-UpConfidentialityProfessional Communication

About the role

Key responsibilities & impact

Respond to inquiries professionally and ensure timely communication
Prepare reports, summaries, and administrative documentation
Maintain confidentiality when handling sensitive client and company information
Identify opportunities to improve administrative and client management processes
Manage executive calendars, appointments, and scheduling priorities
Organize and maintain administrative records, documents, and correspondence
Support lead follow-up efforts to maximize consultation attendance and conversion opportunities
Coordinate meetings, consultations, and follow-up communications
Serve as a primary point of contact for clients and prospective clients
Prioritize multiple assignments while maintaining accuracy and attention to detail
Provide general executive and operational support for smooth daily business operations
Monitor and track new leads through the intake and consultation process
Maintain accurate client and prospect information in CRM systems
Assist with client onboarding and document collection processes
Coordinate with internal teams to ensure tasks and deadlines are completed efficiently

Requirements

What you’ll need

Eastern Standard Time zone
Office hours: 8:00 AM to 5:00 PM
Previous administrative experience in a law firm (mandatory)
Calendar management experience (mandatory)
Experience supporting client intake, lead follow-up, or sales-related administrative processes preferred
Ability to track prospective clients and maintain organized follow-up systems
Experience handling client inquiries and coordinating consultations
Comfortable communicating with potential clients in a professional and persuasive manner
Experience working with CRM systems preferred
Familiarity with sales pipelines, lead tracking, and client relationship management preferred
Strong organizational skills
Confident and professional presence
Structured and methodical working style
Proactive mindset with the ability to anticipate needs
Excellent written and verbal communication skills
Time management and prioritization skills
Attention to detail
Ability to manage multiple tasks simultaneously
Professional and client-focused communication
Comfort working independently in a remote environment
English and Spanish languages

Benefits

Comp & perks

Remote job opportunity
Great Place to Work Certification environment