Executive Assistant – Senior Executive Assistant to CEO

Job Duck

. Work directly with the CEO as a trusted partner in managing time, priorities, and commitments .

Posted 9/15/2026full-timeRemote • BrazilSenior💰 $1,060 - $1,150 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational, prioritization, and time management skills while providing executive-level support. Capable of managing multiple concurrent priorities, tracking projects, and maintaining accountability in a fast-paced environment.

Highest-signal resume keywords

Executive-Level Support ExperienceStrong Written English SkillsProject Tracking Across WorkstreamsHigh Discretion and Sound JudgmentAbility to Manage Multiple Priorities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project TrackingCalendar ManagementDeadline EnforcementDocument DraftingMeeting CoordinationOrganizational EfficiencyTime ManagementAccountability SystemsCommunication SkillsProblem-Solving

Soft Skills

Professional CommunicationAssertive CommunicationProactive ApproachSelf-Directed Work StyleStrong Follow-Through

Industry Keywords

Professional Services ExperienceLaw Firm ExperienceC-Level Executive SupportLeadership Meeting CadenceConfidential Information Handling

About the role

Key responsibilities & impact

Work directly with the CEO as a trusted partner in managing time, priorities, and commitments
Redirect inbound requests to appropriate owners
Review and manage calendar requests around protected CEO time blocks
Track CEO initiatives, open commitments, owners, deadlines, and progress
Establish and enforce deadlines for team deliverables
Follow up with team members on deliverables owed to the CEO
Manage the CEO’s calendar and align time with priorities and commitments
Improve executive workflows, meeting cadence, accountability systems, and organizational efficiency
Support accountability across multiple concurrent initiatives
Monitor commitments and proactively communicate conflicts, delays, and risks
Handle sensitive and confidential information
Approve routine expenses within established parameters
Commit the CEO’s time and ask prioritization questions about new commitments
Identify work that should be delegated, deferred, eliminated, or reassigned
Document decisions, commitments, owners, and deadlines from leadership meetings
Draft emails, communications, documents, and other materials on behalf of the CEO
Protect the CEO’s time for high-value strategic work and respectfully push back when needed
Prepare and coordinate the weekly CEO agenda meeting
Prepare and deliver a Monday dashboard briefing before the CEO’s first meeting
Manage and coordinate the CEO’s commitments, meetings, priorities, and deadlines

Requirements

What you’ll need

Working hours: 8:30 AM to 5:00 PM Eastern Time
Flexibility may occasionally be required for early or late hours in rare and exceptional circumstances
Prior experience supporting a business owner, CEO, C-level executive, or senior executive
Experience operating at an executive level rather than exclusively providing administrative support to a department
Demonstrated experience tracking projects and initiatives across multiple concurrent workstreams
Strong written English skills, including drafting communications and documents on behalf of the CEO
High discretion and sound judgment when handling confidential information
Professional services or law firm experience strongly preferred
Experience managing or facilitating a weekly leadership meeting cadence strongly preferred
Comfortable respectfully challenging the CEO and questioning priorities
Comfortable redirecting requests, establishing deadlines, following up on deliverables, and maintaining organizational accountability
Executive-level support experience
Strong organizational, prioritization, time management, project tracking, and coordination skills
Excellent written and verbal English communication
Executive communication and business writing skills
Strong judgment and decision-making skills
High level of discretion and confidentiality
Proactive, self-directed approach with strong follow-through and accountability
Ability to manage multiple concurrent priorities and workstreams
Ability to establish and enforce deadlines
Ability to confidently and respectfully challenge senior leadership
Understanding of executive priorities and time management
Ability to identify tasks that should be delegated or redirected
Ability to protect executive focus and non-negotiable priorities
Strong problem-solving skills
Ability to anticipate needs and address issues before they become obstacles
Professional, composed, and assertive communication style
Strategic and business-minded approach to administrative support

Benefits

Comp & perks

Remote work opportunity
Great Place to Work Certification environment
Recruiter guidance through the application process