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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in legal case management, including document preparation, compliance with legal procedures, and effective communication with clients and legal professionals. Proficient in utilizing legal practice management software and maintaining confidentiality while managing case records and deadlines.
Highest-signal resume keywords
Legal Case ManagementDocument ManagementElectronic Court Filing SystemsFluent English CommunicationOrganizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Legal ProceduresDocument PreparationRecordkeepingBillable Time RecordingDeadline Management
Soft Skills
Attention to DetailTime ManagementFollow-ThroughAccountabilityCollaboration
Tools & Technologies
PracticePantherGoogle WorkspaceRingCentralZapierWaybook
Certifications & Qualifications
Law Degree
Industry Keywords
Legal ExperienceConfidentiality RequirementsFirm PoliciesCourt EnvironmentLegal Practice
About the role
Key responsibilities & impact- Coordinate service of process and track proofs of service and related deadlines.
- Prepare and send approved client correspondence, welcome letters, and document requests.
- Open, organize, maintain, and close legal case files according to firm procedures.
- Follow legal procedures, confidentiality requirements, document management standards, and firm policies.
- Follow up on outstanding tasks and contribute to workflow improvements.
- Organize incoming legal documents, prepare document productions, maintain production logs, and assist with digital hearing and trial binders.
- Record billable time and matter-related expenses accurately each day.
- Schedule client calls, hearings, depositions, mediations, conferences, and case review meetings.
- Maintain case records, prepare deadline reports, and provide information for monthly reports and quarterly performance metrics.
- File and serve attorney-approved documents through state and federal electronic court filing systems.
- Coordinate with attorneys, clients, and other legal professionals to progress cases efficiently.
- Manage case calendars, court dates, deadlines, reminders, and follow-up tasks.
- Record meeting outcomes, responsibilities, and deadlines.
- Respond to client, court, and opposing counsel communications within established timelines and document interactions.
Requirements
What you’ll need- Working hours: Monday through Friday, 8:30 AM to 5:00 PM
- Timezone: EST
- Previous legal experience is required; experience in a law firm, court environment, or similar legal practice is preferred.
- A law degree or relevant legal practice background is strongly preferred.
- Fluent spoken and written English.
- Experience with document management, legal practice management software, Google Workspace, and electronic court filing systems.
- Experience with PracticePanther, Google Workspace, RingCentral, Zapier, and Waybook.
- Must follow established legal procedures, maintain confidentiality, document work accurately, and comply with firm policies and applicable professional conduct requirements.
- Role does not include providing legal advice, exercising independent legal judgment, negotiating settlements, setting legal fees, or performing other attorney-only functions.
- Strong organizational, attention-to-detail, time management, follow-through, accountability, procedural compliance, communication, confidentiality, independent work, collaboration, adaptability, recordkeeping, and ethical conduct skills.
- Comfort using approved technology and AI tools within established confidentiality and security guidelines.