Legal Assistant, Case Management Coordinator I

Job Duck

. Record meeting outcomes, assigned responsibilities, and deadlines.

Posted 10/28/2026full-timeRemote • South AfricaMid-LevelSenior💰 $1,150 - $1,220 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in legal document management, electronic court filing systems, and maintaining confidentiality while managing multiple legal matters and deadlines. Proficient in communication and collaboration with clients and legal professionals to ensure efficient case progression.

Highest-signal resume keywords

Legal Document ManagementElectronic Court Filing SystemsPracticePantherGoogle WorkspaceStrong Organizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Legal ProceduresCase File ManagementDeadline ManagementDocument ProductionBillable Time Recording

Soft Skills

Attention to DetailTime ManagementProactive Follow-ThroughProfessional CommunicationCollaboration Skills

Tools & Technologies

Google WorkspaceRingCentralZapierWaybookElectronic Court Filing Systems

Industry Keywords

Legal ExperienceLaw Firm OperationsConfidentiality RequirementsDocument Management StandardsCourt Environment

About the role

Key responsibilities & impact

Record meeting outcomes, assigned responsibilities, and deadlines.
File and serve attorney-approved documents through state and federal electronic court filing systems.
Maintain accurate case records, prepare deadline reports, and provide information for monthly reports and quarterly performance metrics.
Schedule client calls, hearings, depositions, mediations, conferences, and case review meetings.
Organize incoming legal documents, prepare document productions, maintain production logs, and assist with digital hearing and trial binders.
Follow up on outstanding tasks, assist with overflow work, and identify workflow improvements.
Follow legal procedures, confidentiality requirements, document management standards, and firm policies.
Open, organize, maintain, and close legal case files.
Prepare and send approved client correspondence, welcome letters, and document requests.
Respond to client, court, and opposing counsel communications and document interactions.
Manage case calendars, court dates, deadlines, reminders, and follow-up tasks.
Coordinate with attorneys, clients, and other legal professionals to progress cases efficiently.
Record billable time and matter-related expenses daily.
Coordinate service of process and track proofs of service and related deadlines.
Support a law firm’s daily legal operations without providing legal advice or performing attorney-only functions.

Requirements

What you’ll need

Working Hours: Monday through Friday, 8:30 AM to 5:00 PM
Timezone: EST
Previous legal experience is required; experience in a law firm, court environment, or similar legal practice is preferred.
Fluent spoken and written English.
Experience with document management, legal practice management software, Google Workspace, and electronic court filing systems.
PracticePanther for legal practice and matter management.
Google Workspace, including Gmail and Google Calendar.
RingCentral for business communications.
Zapier for workflow automation.
Waybook for internal procedures and training resources.
Must follow established legal procedures, maintain confidentiality, document work accurately, and comply with firm policies and applicable professional conduct requirements.
Strong organizational skills and ability to manage multiple legal matters, deadlines, and priorities simultaneously.
Exceptional attention to detail with case files, deadlines, correspondence, and legal documentation.
Excellent written and verbal English communication skills.
Strong time management and consistent deadline management.
Proactive follow-through and ability to identify pending tasks, missing documents, and scheduling issues.
Accountability and ownership of assigned responsibilities.
Ability to follow procedures, checklists, templates, and approval requirements accurately.
Professional communication with clients, attorneys, court personnel, opposing counsel, and other legal professionals.
Ability to maintain confidentiality and discretion with sensitive client information.
Experience with legal document management and electronic court filing procedures.
Familiarity with legal practice management platforms and digital calendar systems.
Ability to work independently while recognizing when attorney guidance or approval is required.
Strong collaboration skills and willingness to assist with overflow tasks and shared team responsibilities.
Adaptability and willingness to learn new systems, procedures, and legal workflows.
Integrity, sound judgment, accurate recordkeeping, and ethical conduct.
Comfort using approved technology and AI tools within confidentiality and security guidelines.