Legal Assistant – Legal Case Administration Assistant

Job Duck

. Maintain clear and professional communication through email, Microsoft Teams, and other internal channels .

Posted 9/21/2026full-timeRemote • Brazil, South AfricaMid-LevelSenior💰 $1,150 - $1,220 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong written English communication skills and exceptional attention to detail while managing a high volume of legal matters. Proficient in data entry, records management, and maintaining accuracy across case management systems.

Highest-signal resume keywords

ClioData EntryRecords ManagementMicrosoft TeamsMicrosoft Outlook

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data ManagementCase AdministrationLegal IntakeAdministrative SupportAttention to DetailOrganizational SkillsTime ManagementInformation VerificationMatter CategorizationProcess Adherence

Soft Skills

Professional CommunicationIndependent Work EthicProactive Problem SolvingPrioritization SkillsClarification Questioning

Tools & Technologies

SharePointClioMicrosoft TeamsMicrosoft Outlook

Industry Keywords

Legal AssistantCase ManagementRecords ManagementLegal DocumentationMatter Setup

About the role

Key responsibilities & impact

Maintain clear and professional communication through email, Microsoft Teams, and other internal channels
Ask clear and timely clarification questions when information does not meet established requirements
Communicate regularly with Sales and Legal team members regarding matter setup and documentation
Maintain consistency and accuracy across historical and newly opened matters
Identify discrepancies or incomplete information within historical matters and follow up internally as needed
Verify that assignments, fields, and required questions are completed accurately
Add or update case subcategories and other relevant classifications
Escalate issues appropriately to prevent incomplete information from moving through the process
Identify missing, inconsistent, or unclear information and communicate internally to obtain clarification
Ensure required payment information is captured for ongoing payments
Confirm that required third party forms and supporting documentation are properly maintained
Record and verify payment, deposit, and applicable third party payment information
Enter and maintain accurate case and matter information in Clio
Confirm that new matters are assigned to the appropriate attorney or legal team member
Review historical matters and update records with newly required data points
Review newly opened matters for completeness before transitioning them to the Legal team
Categorize matters accurately according to case type, including divorce, custody, prenup, postnup, and other applicable categories
Review newly signed representation agreements and verify that all required information is complete and accurate

Requirements

What you’ll need

English Only position with strong written English communication skills required
Previous experience in a legal assistant, legal administrative, legal intake, case administration, data entry, records management, or administrative support role is preferred
Legal experience is beneficial, but strong administrative and data management experience will also be considered
Comfortable working in a primarily administrative and data entry focused environment
Able to manage a high volume of matters while maintaining accuracy and organization
Comfortable reviewing records, identifying inconsistencies, and following up internally for clarification
Able to prioritize urgent new matter assignments while progressing longer term administrative projects
Comfortable working independently with minimal supervision
Clio
SharePoint
Microsoft Teams
Microsoft Outlook
Exceptional attention to detail and accuracy
Strong organizational and time management skills
Excellent written English and professional communication skills
Strong data entry and records management abilities
Ability to identify missing, inconsistent, or unclear information
Proactive approach to resolving administrative gaps
Strong prioritization skills and ability to manage multiple matters simultaneously
Comfortable asking clear and timely clarification questions
Ability to follow established processes and maintain consistent data standards
Strong independent work ethic and ability to manage workload effectively
Comfortable working with case management and administrative systems
Ability to work efficiently without compromising accuracy

Benefits

Comp & perks

Remote job opportunity
Great Place to Work Certification environment