Legal Billing Administrator

Job Duck

. Monitor client retainers, installment schedules, payment arrangements, and outstanding balances, following up with clients when payments or replenishments are due .

Posted 10/27/2026full-timeRemote • Chile, Mexico, Honduras, El Salvador, Colombia, Argentina, PeruJuniorMid-Level💰 $1,015 - $1,100 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in billing and accounts receivable management, including invoice preparation, payment processing, and collections. Proficient in maintaining accurate financial records and providing professional client communication while handling confidential information with discretion.

Highest-signal resume keywords

Billing And InvoicingAccounts Receivable ManagementCollections And Payment Follow UpPayment Processing And ReconciliationLawmatics Experience

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

BillingInvoice PreparationPayment TrackingFinancial RecordkeepingTimekeeping ReviewCash Flow TrackingReportingAttention To DetailProblem SolvingDiscrepancy Investigation

Soft Skills

Strong Written And Verbal CommunicationProfessional Client CommunicationOrganizational SkillsTime ManagementProactive Work Style

Tools & Technologies

Microsoft OfficeOutlookExcelCRM SystemsPractice Management Systems

Industry Keywords

Professional Services EnvironmentLaw Firm ExperienceConfidential Client InformationFinancial AdministrationRemote Work

About the role

Key responsibilities & impact

Monitor client retainers, installment schedules, payment arrangements, and outstanding balances, following up with clients when payments or replenishments are due
Manage the billing cycle, including preparing pre-bills, processing approved adjustments, generating final invoices and statements, and maintaining accurate billing records
Review timekeeping and billing records for accuracy and completeness
Follow up with attorneys and staff to resolve missing entries, discrepancies, or documentation issues
Coordinate with attorneys and internal team members regarding nonpayment concerns, recurring billing issues, and accounts requiring escalation
Maintain billing and collections records, update cash flow forecasts, and prepare accounts receivable, collections, and payment reports
Respond to client billing inquiries and explain invoices, payment status, retainers, and payment processes
Escalate disputes, exceptions, or matters requiring legal judgment
Process and reconcile client payments, applying transactions to correct accounts and investigating missing, delayed, or incorrectly recorded payments
Manage routine accounts receivable and collections activities, including contacting clients regarding overdue balances, tracking collection efforts, monitoring aging accounts, and escalating accounts requiring additional action

Requirements

What you’ll need

2 years of experience in an administrative, billing, accounting support, or assistant role within a professional services environment
Previous law firm experience is preferred
Experience with billing, invoice preparation, payment tracking, accounts receivable, or collections
Strong written and verbal English communication skills, including professional business writing, grammar, and proofreading
Proficiency with Microsoft Office, particularly Outlook and Excel or comparable spreadsheet applications
Comfortable working with billing, accounting, case management, CRM, or practice management systems
Ability to handle confidential client and financial information with discretion
Ability to work independently, manage recurring deadlines, and maintain accurate records
Billing and invoicing
Accounts receivable management
Collections and payment follow up
Payment processing and reconciliation
Financial recordkeeping
Timekeeping review
Retainer and installment payment monitoring
Cash flow tracking
Reporting and financial administration
Excellent attention to detail
Strong organizational and time management skills
Critical thinking and problem solving
Strong written and verbal communication
Professional client communication
Proofreading and business writing
Sound judgment and discretion
Ability to identify and investigate discrepancies
Ability to work independently and take ownership of recurring processes
Confidence when following up with clients, attorneys, and staff
Proactive and dependable work style
Collaborative mindset
Curiosity and willingness to seek clarification when needed
Location and timezone: Remote, Eastern Standard Time (EST)
Working Hours: Monday to Friday
CRM: Lawmatics experience is a MUST
Outlook and Excel experience
English and Spanish languages

Benefits

Comp & perks

Remote job opportunity
Great Place to Work Certification workplace culture
Recruiter guidance through the application process