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Job Duck

Virtual Assistant, Documentation Coordinator

Job Duck

. Coordinate with the sales department on document handling .

Posted 11/10/2026full-timeRemote • Brazil, South AfricaJunior💰 $1,060 - $1,150 per monthWebsite

Core Competencies

Role fit
Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in executive support, including managing calendars, coordinating travel, and handling legal documents. Proficient in utilizing tools like DocuSign and Microsoft Office Suite to streamline operations and enhance communication.

Highest-signal resume keywords
Executive Support ExperienceDocuSign ManagementMicrosoft Office Suite ProficiencyTravel CoordinationAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills
Document ManagementCalendar ManagementTravel ArrangementContract ExecutionScheduling WorkflowsFile SharingCustomer Relationship ManagementFinancial ManagementRemote Work ProficiencyTime Management
Soft Skills
Excellent Communication SkillsProactive MindsetAttention to DetailIndependent Work CapabilityMulti-Priority Management
Tools & Technologies
Microsoft TeamsSharePointZoho CRMRipplingDocuSign Intelligent Agreement Management
Industry Keywords
Executive SchedulingLegal ContractsRemote WorkDocument WorkflowsSenior Leadership Support

About the role

Key responsibilities & impact
  • Coordinate with the sales department on document handling
  • Own calendaring for the Chief Financial Officer and Chief Legal Officer
  • Communicate travel needs to the travel coordinator
  • Send calendar invites
  • Upload, organize, and send legal contracts for execution
  • Resolve conflicts and coordinate events
  • Support travel coordination
  • Initiate travel arrangements
  • Manage documents and contracts
  • Lead implementation of a DocuSign-based management system
  • Provide essential support to senior leadership and streamline operations

Requirements

What you’ll need
  • Bilingual/English (Only English required for daily tasks)
  • Comfortable working remotely with reliable internet and hardware
  • Experience supporting senior executives preferred
  • Monday to Friday from 8:00 a.m. to 5:00 p.m. MST (flexible)
  • Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Microsoft Teams for communication and meetings
  • SharePoint for file sharing and collaboration
  • Zoho CRM for customer relationship management
  • Rippling for financial and HR functions
  • DocuSign Intelligent Agreement Management for contract lifecycle
  • Reliable laptop or desktop with webcam and microphone
  • 1 year of experience supporting executive-level scheduling and document workflows
  • Ability to manage multiple priorities with precision
  • Comfortable working independently and remotely
  • Excellent written and verbal communication skills
  • Attention to detail
  • Time management
  • Proactive and self-starter mindset
  • Tech-savvy and quick learner

Benefits

Comp & perks
  • Remote work opportunity
  • Great Place to Work Certification workplace culture
  • Flexible schedule
  • Recruiter guidance through the application process