Assistant Facilities Manager

Jones Lang LaSalle Americas, Inc.

. Manage first-line soft services, including reception, mail operations, meetings & events, cleaning, waste & recycling, and vending/food services .

Posted 11/7/2026full-timeCoral Gables • Florida • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in Facilities Management, including vendor management, health and safety compliance, and event coordination. Proficient in using Computerized Maintenance Management Systems (CMMS) and Microsoft Office Suite to support efficient site operations.

Highest-signal resume keywords

Facilities Management ExperienceComputerized Maintenance Management System (CMMS)Vendor ManagementHealth And Safety ComplianceCustomer Service Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Facilities ManagementVendor ManagementHealth And Safety ManagementEvent CoordinationTrouble Ticket ManagementBasic Mechanical Systems UnderstandingBasic Electrical Systems UnderstandingPurchase Order ManagementMicrosoft Office Suite ProficiencyComputerized Maintenance Management System (CMMS)

Soft Skills

Excellent Communication SkillsCustomer Service OrientationOrganizational SkillsAbility To Multi-TaskIndependent Work Capability

Tools & Technologies

Corrigo CMMSRemedy Trouble Ticket System

Industry Keywords

Commercial Real EstateFacilities ManagementHospitality ManagementProperty Management

About the role

Key responsibilities & impact

Manage first-line soft services, including reception, mail operations, meetings & events, cleaning, waste & recycling, and vending/food services
Monitor and maintain office equipment and supplies
Maintain regular contact and meetings with vendors to report on issues, recommendations, and cost estimates
Conduct weekly walk-rounds with the vendor cleaning manager to ensure cleaning quality standards are maintained
Manage Trouble Ticket (Remedy) requests, interface with internal customers, and action queries in line with SLAs
Manage daily health & safety issues, including fire and safety team records, drills, and training
Support travel and visitor logistics, including coordination with approved hotels
Assist in organizing internal and external events and manage conferencing facility quality
Manage food and kitchen facilities, providing direction to housekeepers
Raise purchase orders and manage site Wiki pages and communication channels
Operate as a standalone employee at a smaller site, reporting to the Facilities Manager and supporting efficient site operations

Requirements

What you’ll need

High School Diploma or equivalent, or a 4+ year degree considered equivalent to work experience
2+ years of Facilities Management experience as an assistant manager or coordinator in commercial real estate
Experience using a Computerized Maintenance Management System (CMMS)
Reliable transportation to drive to nearby client buildings as needed
Excellent customer, computer, managerial, verbal, and written communication skills, with demonstrated strength in customer service
Ability to multi-task and effectively organize responsibilities to meet site goals
Understanding of basic mechanical and electrical building systems
Computer proficiency with Microsoft Office Suite
Ability to work independently with little supervision, as the standalone facilities presence on-site
Military service or higher education in a related field such as business, hospitality, or facility/property management
Corrigo CMMS exposure
Candidates must be authorized to work in the United States without sponsorship

Benefits

Comp & perks

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay