Audit Documentation and Records Administrator

Jones Lang LaSalle Americas, Inc.

. Collect status updates, evidence, findings, and corrective-action details from theme owners, risk owners, and subject-matter experts .

Posted 10/27/2026full-timeRemote • Illinois • United StatesJuniorMid-Level💰 $73,700 - $98,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in records management and compliance coordination, with strong proficiency in Microsoft 365, particularly Excel, for data management and reporting. Capable of maintaining confidentiality and effectively communicating with stakeholders while managing audit processes.

Highest-signal resume keywords

Records ManagementMicrosoft 365 ProficiencyDocument ControlCompliance CoordinationStrong Organizational Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data EntryBasic FormulasFiltersVersion ControlAudit Checklist Maintenance

Soft Skills

Attention to DetailClear Written CommunicationDiscretionStakeholder Follow-Up

Tools & Technologies

ExcelSharePointDocument Management Systems

Certifications & Qualifications

HS DiplomaGED

Industry Keywords

ComplianceAudit SupportConfidentialityRecords SystemInternal Audit

About the role

Key responsibilities & impact

Collect status updates, evidence, findings, and corrective-action details from theme owners, risk owners, and subject-matter experts
Follow up on overdue submissions
Maintain the master audit checklist and summary dashboard in Excel
Build and maintain an indexed evidence repository with consistent file-naming and version-control conventions
Track corrective-action target dates and send deadline reminders
Distribute current checklists, extracts, and reports to auditors, management, and certification bodies
Manage access according to confidentiality classifications
Prepare monthly readiness reports, open-action logs, and escalation reports
Coordinate across internal audit, facilities, HSSE, and leadership
Schedule interviews and assemble audit support packages

Requirements

What you’ll need

HS diploma or GED
2+ years of experience in records management, document control, administrative support, or compliance coordination
Strong working knowledge of Microsoft 365, especially Excel, including data entry, basic formulas, filters, and protecting/unprotecting sheets
Experience with SharePoint or another document-management or records system
Strong organizational skills and attention to detail when filing and cross-referencing
Comfort following up with multiple stakeholders and chasing outstanding submissions
Discretion handling confidential and private-classified material
Clear written communication for status reports and distribution notices
Ability to travel as needed
Candidates must be authorized to work in the United States without sponsorship
Schedule availability: Monday–Friday, 8am–5pm

Benefits

Comp & perks

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
Remote work arrangement