Facilities Coordinator

Jones Lang LaSalle Americas, Inc.

. Provide administrative and operational support to the site management team .

Posted 10/13/2026full-timeBoston • Massachusetts • United StatesJuniorMid-Level💰 $67,000 - $75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational skills and attention to detail while providing administrative and operational support. Proficient in Google Suite and capable of learning facility management software to enhance site operations and vendor management.

Highest-signal resume keywords

Administrative SupportOrganizational SkillsGoogle Suite ProficiencyVendor ManagementFacilities Management Experience

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data EntryDatabase ManagementScheduling SoftwareReport PreparationKPI Tracking

Soft Skills

Excellent Communication SkillsCustomer Service OrientationTime ManagementAttention to DetailMulti-tasking Ability

Tools & Technologies

Google DocsGoogle SheetsFacility Management Software

Certifications & Qualifications

HS DiplomaGED

Industry Keywords

Vendor ActivitiesSite InspectionsOperational SupportWorkplace Health and SafetyBuilding Operations

About the role

Key responsibilities & impact

Provide administrative and operational support to the site management team
Schedule and coordinate vendor activities, site inspections, and service requests
Maintain accurate records of interactions and site activities
Prepare reports on site operations and vendor performance
Track and report key performance indicators (KPIs)
Respond to routine inquiries from staff, vendors, and clients
Support implementation of site procedures and protocols
Organize site documentation and operational manuals
Coordinate site meetings and prepare relevant materials
Support front desk operations and greet visitors
Liaise with the regional mailroom lead
Provide backup reception and mailroom support as needed
Participate in safety and compliance initiatives
Support emergency response coordination when required

Requirements

What you’ll need

HS diploma or GED
2 years of experience in an administrative or operational support role
Strong organizational skills and attention to detail
Proficiency in Google Suite, particularly Google Docs and Sheets
Ability to learn facility management software systems
Excellent written and verbal communication skills with a customer service orientation
Ability to prioritize tasks, manage time effectively, and handle multiple responsibilities simultaneously
Ability to work onsite full time Monday through Friday, 8am–5pm, with flexibility for occasional overtime
Must be authorized to work in the United States without sponsorship
Preferred: Experience in facilities management or property management
Preferred: Familiarity with vendor management concepts and basic knowledge of building operations and maintenance
Preferred: Experience with data entry, database management, and scheduling or coordination software
Preferred: Understanding of workplace health and safety practices
Preferred: Basic knowledge of building systems and compliance requirements

Benefits

Comp & perks

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
Supportive culture prioritizing mental, physical and emotional health