Facilities Coordinator

Jones Lang LaSalle Americas, Inc.

. Provide continuous monitoring of office and facility operations and act as the primary interface with clients, visitors, and guests .

Posted 9/29/2026full-timeUnited StatesJuniorMid-Level💰 $50,300 - $61,600 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in Facility Administration, including procurement processes, project management, and vendor coordination. Proficient in Microsoft Office Suite, particularly advanced Excel, with strong customer service and organizational skills.

Highest-signal resume keywords

Facility Administration ExperienceProcurement ManagementMicrosoft Office Suite ProficiencyCustomer Service SkillsProject Management Support

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Facility ManagementProcurement ProcessesBudget AnalysisAccounts PayableAccounts ReceivableVendor CoordinationMaintenance SchedulingReport CustomizationTime ManagementMultitasking

Soft Skills

Customer Service OrientationProfessionalismOrganizational SkillsCommunication SkillsIndependence

Tools & Technologies

Facility Management SoftwareBuilding Automation PlatformsMicrosoft ExcelMicrosoft Office Suite

Certifications & Qualifications

Associate's Degree in Facilities ManagementBachelor's Degree in Facilities Management

Industry Keywords

Corporate Real EstateCommercial Real EstateVendor Security BadgingOffice OperationsFacility Operations

About the role

Key responsibilities & impact

Provide continuous monitoring of office and facility operations and act as the primary interface with clients, visitors, and guests
Assist the Facility Management Team with tactical planning and execution of team goals and objectives
Support project management initiatives as needed
Manage procurement processes, including property supplies and services, purchase orders, bid requests, and service and construction contracts
Coordinate maintenance activities and schedules and direct vendors, facilities staff, and service providers
Support special events, meetings, and conference room reservations
Administer and maintain vendor security badging access
Assist with budgetary requests, analysis, and reporting, including researching and documenting budget variances
Process accounts payable and accounts receivable transactions
Coordinate office moves and handle small facility management tasks and additional assignments
Maintain professionalism and deliver customer service while minimizing disruption to client operations

Requirements

What you’ll need

Minimum 2-4 years of experience in Facility or Property Administration
Superior customer service skills with a strong client-oriented approach
Proficiency in Microsoft Office Suite with advanced Excel spreadsheet skills and capability to customize administrative reports
Ability to maintain professionalism at all times, especially under stressful situations
Strong organizational skills with the ability to plan and manage work under time constraints
Ability to multitask effectively and work independently without direct supervision
Excellent written, verbal, and interpersonal communication skills
Must be authorized to work in the United States without sponsorship
Associate's degree in facilities management, building management, business, or other related field preferred
Bachelor's degree in facilities management, business, or related field preferred
Experience working in corporate or commercial real estate environments preferred
Familiarity with facility management software systems and building automation platforms preferred

Benefits

Comp & perks

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
Supportive culture prioritizing mental, physical and emotional health
Reasonable accommodations for individuals with disabilities