Medical Records Custodian I

Joseph Spine Institute

. Securely and efficiently assemble confidential Protected Health Information (PHI) into electronic medical charts .

Posted 9/24/2026full-timeSafety Harbor • Florida • United StatesJuniorMid-Level💰 $22 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing and assembling Protected Health Information (PHI) while adhering to HIPAA guidelines. Proficient in medical records administration, with strong communication skills and attention to detail.

Highest-signal resume keywords

Medical Records AdministrationHIPAA ComplianceAllScripts EHR ExperiencePIP Auto Claims BackgroundAdvanced Computer Software Knowledge

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Protected Health Information (PHI) ManagementMedical TerminologyBilling Ledger PreparationDocument Preparation for IMEsData Accuracy ReviewConfidentiality ProtocolsLegal Records CoordinationPatient Consent ManagementAnalytical ThinkingAttention to Detail

Soft Skills

Outstanding Communication AbilitiesInterpersonal SkillsHigh Stress ToleranceDependabilityCooperation

Certifications & Qualifications

High School DiplomaParalegal Studies Certification

Industry Keywords

Health Records ManagementConfidential Patient InformationIndependent Medical Exams (IMEs)Legal Matters CoordinationRemote Work Capability

About the role

Key responsibilities & impact

Securely and efficiently assemble confidential Protected Health Information (PHI) into electronic medical charts
Gather requested records for legal matters
Collect and handle confidential patient health information, including exam results, lab reports, treatment plans, DWC-25, Home Health, Physical Therapy, and related data
Prepare billing ledgers for incoming records requests
Review gathered information for completeness and accuracy
Prepare documents and schedule Independent Medical Exams (IMEs) and depositions
Coordinate with physicians, clinical staff, nurse case managers, and attorneys
Provide medical records for legal actions while following patient consent and confidentiality protocols
Maintain accurate accounting and billing for prepared and released medical records
Adhere to HIPAA guidelines and confidentiality practices
Perform other administrative duties as directed or assigned

Requirements

What you’ll need

High School Diploma required
Minimum 2 years’ experience in a medical records administration or health records management role
Degree or Certification in Paralegal studies a plus
Advanced computer software knowledge required
AllScripts EHR experience preferred
Strong background in PIP Auto Claims
Advanced understanding of medical terminology
Outstanding communication and interpersonal abilities with high stress tolerance
Ability to understand, follow, and communicate oral and written instructions in English
Must read, write, and speak English fluently
Highest levels of integrity, confidentiality, cooperation, and dependability
Analytical thinking, excellent attention to detail, accuracy, and organizational competencies
Appropriate router and internet speed for remote work
Permanently resides within thirty (30) miles of Tampa, FL
Ability to safely lift, push, and pull up to 20 pounds at times
Able to spend prolonged periods sitting at a desk while working on a computer, standing, and walking

Benefits

Comp & perks

PTO/Benefits
Remote work after successful completion of up to 90 days of onsite training
Remote work arrangement with appropriate router and internet speed