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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in managing complex executive calendars, prioritizing communications, and planning travel logistics while maintaining discretion and confidentiality. Proficient in building processes and automations that enhance efficiency and support high-output executives in fast-paced environments.
Highest-signal resume keywords
Calendar ManagementTravel PlanningStrong Writing SkillsConfidential Information HandlingCustomer-Oriented Judgment
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementTravel PlanningProcess BuildingEmail DraftingAutomation Development
Soft Skills
DiscretionProactive Problem SolvingCommunicationCuriosity
Tools & Technologies
Google WorkspaceSlack
Industry Keywords
AECStartup Experience
About the role
Key responsibilities & impact- Strategically protect the CEO’s time without being a rigid gatekeeper
- Own a complex CEO calendar across multiple time zones, with additional executives added over time
- Eliminate time leakage by canceling unnecessary meetings, shortening necessary meetings, and batching others
- Make tradeoff decisions on competing requests without escalating every decision
- Build calendars that reflect real priorities and protect deep-work blocks
- Build automations using the best available tools
- Serve as the front door for customers, investors, partners, and candidates contacting the CEO
- Draft and send emails on behalf of the CEO
- Triage inbound communications and prioritize responses, holding messages, escalations, and deferred items
- Handle confidential board, fundraising, hiring, and customer conversations
- Plan domestic and occasional international travel, including flights, hotels, ground transportation, agendas, and expense reconciliation
- Coordinate customer-site trips, jobsite visits, regional AEC offices, and industry conferences
- Run offsites, dinners, and customer visits in San Diego and on the road
- Provide life administration support
- Pick up occasional discrete cross-functional projects such as vendor contracts, offsites, recruiting, or HR initiatives
Requirements
What you’ll need- 3-5+ years supporting founders or senior executives, ideally at a startup or fast-moving tech company
- Experience supporting a high-output executive in a fast environment
- Experience planning real domestic and occasional international travel
- Strong writing skills
- Experience handling confidential information with discretion
- Comfortable with Google Workspace and Slack, and able to learn new tools
- Ability to over-communicate by default
- Ability to understand goals before building plans
- Ability to build processes without waiting for existing processes
- Ability to identify and resolve problems proactively
- Customer-oriented judgment and urgency
- Curious about AEC or excited to learn the industry
- Startup experience is a plus but not required
- AEC experience is a plus but not required
Benefits
Comp & perks- Remote work in India
- Occasional international travel opportunities
- Exposure to customers, investors, partners, and candidates
- Opportunity to support multiple executives as the company grows
- Opportunity to work with AI-powered software transforming AEC marketing and revenue operations