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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in event coordination, logistics management, and budget tracking, with a strong focus on delivering exceptional guest experiences in the beauty and luxury sectors. Proficient in collaborating with internal teams and external partners to execute successful events aligned with brand objectives.
Highest-signal resume keywords
Event CoordinationBudget TrackingPR And Influencer ExperienceProject ManagementLogistics Management
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Event LogisticsBudget ManagementGuest List ManagementPurchase Order ProcessingInvoice ReconciliationEvent MeasurementSocial Content OpportunitiesProject PlanningTimeline DevelopmentRisk Assessment
Soft Skills
Strong Interpersonal SkillsAttention To DetailOrganizational SkillsCollaborative ApproachProactive Communication
Tools & Technologies
ExcelPowerPointProject Management ToolsEvent Calendar SoftwareShared Document Platforms
Industry Keywords
Experiential MarketingLuxury EventsBeauty IndustryFragrance SectorRetail EventsConsumer EngagementInfluencer MarketingEvent ProductionHospitality CoordinationUK/EU Market Understanding
About the role
Key responsibilities & impact- Support the UK/EU event calendar and contribute ideas reflecting campaign objectives, audience needs, local culture and KAYALI brand guidelines
- Translate approved briefs into project plans, timelines and task lists
- Coordinate deliverables, dependencies and approvals across internal teams, agencies and suppliers
- Research venues, production partners and hospitality options; obtain and compare quotations and support negotiations
- Coordinate production, styling, branding, catering, staffing, photography and content capture
- Prepare run of show documents, production schedules, staffing plans, briefing packs and checklists
- Support event risk assessments and contingency plans
- Attend site visits and oversee assigned on-site workstreams, including set-up, guest arrival, supplier coordination, stock checks and close-down
- Partner with PR and Influencer colleagues on guest selection, invitations, hosting requirements, gifting and event content opportunities
- Coordinate team travel, accommodation, transfers, itineraries and hospitality, including founder or VIP arrangements where required and approved
- Coordinate consumer registration, ticketing and attendance processes
- Work with Education, Trade Marketing, Commercial and Operations on product education, sampling, event stock and retail journeys
- Act as a day-to-day contact for assigned agencies, venues and suppliers
- Schedule project meetings, circulate agendas, record decisions and actions, and follow up with owners
- Keep stakeholders informed of progress, approvals required and emerging risks; escalate budget, timing or delivery concerns
- Maintain the event calendar, project trackers, contact lists and organised shared folders
- Complete supplier onboarding and purchase order requests; submit contracts and purchasing documentation through the required approval process
- Maintain event budget trackers with approved budgets, quotations, committed spend, actual costs and forecasts
- Check invoices against approved purchase orders and delivered services, resolve discrepancies and track payment progress and budget reconciliation
- Coordinate product and gifting requests, packaging, courier bookings, shipping paperwork and delivery tracking
- Compile event records and supporting materials after each activation, including attendance, content links, photography, supplier feedback and final costs
Requirements
What you’ll need- 4+ years of relevant experience in events, experiential marketing or PR, ideally within beauty, fragrance, luxury, fashion or lifestyle
- Experience supporting PR and influencer experiences as well as consumer or retail events, with confidence coordinating agencies and suppliers
- Strong administrative and organisational skills, attention to detail and the ability to manage several projects, deadlines and changing priorities
- Practical experience managing guest lists, event logistics, purchase orders, invoices and budget trackers
- Confident using Excel, PowerPoint and shared project tools
- Excellent written and verbal English
- Strong interpersonal skills and a collaborative, proactive approach
- Additional European languages are an advantage
- Understanding of the UK/EU media, influencer and retail landscape, event measurement and social content opportunities
- Passion for fragrance and guest experience
- Willingness to travel across the UK/EU and work occasional evenings and weekends as event delivery requires
Benefits
Comp & perks- Premium Medical/Dental/Vision coverage
- Find your Magic Days
- Volunteer Day
- Birthday Leave
- Egg Freezing Benefits
- Employee discounts on all Kayali products
- Quarterly product gifting