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About the role
Key responsibilities & impact- Provide executive assistance to the Commercial Leader and leadership teams
- Plan, execute, maintain, and coordinate complex calendars, meetings, travel, logistics, expense reports, system entries, and tracking
- Act as liaison between executives, internal departments, and external business associates
- Serve as primary contact for internal employees and track work completion
- Manage administrative projects, onboarding, and employee exit formalities
- Coordinate meetings, communication tools, video conferencing, scheduling, and venue setup
- Plan and execute multiple meetings and offsite events simultaneously
- Manage phone calls, mail, documents, and executive communications
- Organize team events, socials, offsite meetings, recognition, and award ceremonies
- Take meeting notes and distribute pre- and post-meeting materials
- Compile and analyze moderately complex data for reporting, newsletters, and presentations
- Manage day-to-day office operations and compose written communications
- Communicate and escalate problems or issues
- Assist with special projects, events, processes, and presentations
- Coordinate continuity and recovery responsibilities for the Larkin office
Requirements
What you’ll need- High School Diploma or Equivalent experience
- A minimum of 7+ years relevant experience supporting executive management
- Proven ability to manage multiple calendars and projects at one time
- Ability to engage with Executive Level Management
- Strong working knowledge of Word, Excel, PowerPoint, Outlook, and Microsoft Teams
- Preferred knowledge of Workday and Salesforce
- Excellent written and verbal communication skills
- Sound judgment, discretion, and confidentiality
- Initiative and ability to work independently
- Problem-solving skills and ability to escalate matters when necessary
- Ability to prioritize and anticipate needs in a fast-paced, high-pressure environment
- Strong organizational and time management skills
- Ability to work out of the base office
- Willingness to travel occasionally as needed
- Willingness to work overtime and weekends with short notice
Benefits
Comp & perks- Incentive compensation, which may include production, commission, and/or discretionary incentives
- Flexible workspace options in circumstances where roles can be performed effectively in a mobile environment