Senior Payroll Manager

Kids Empire

. Lead and oversee end-to-end payroll processing for more than 2,000 employees across multiple states and legal entities .

Posted 10/2/2026full-timeRemote • United StatesSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in payroll administration, including managing high-volume, multi-state payroll operations and compliance with federal, state, and local payroll laws. Proven leadership in mentoring teams and implementing best practices in payroll processing.

Highest-signal resume keywords

Payroll AdministrationMulti-State Payroll OperationsPaylocity PayrollCertified Payroll Professional (CPP)Leadership and Team Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ProcessingPayroll CalculationsPayroll AuditsPayroll Tax ComplianceTimekeeping SystemsGeneral Ledger EntriesPayroll SoftwareAnalytical SkillsProblem-Solving SkillsConfidential Information Handling

Soft Skills

Communication SkillsTeam ManagementMentoring Skills

Tools & Technologies

ADP SystemsMicrosoft OfficeHRIS

Certifications & Qualifications

Certified Payroll Professional (CPP)Payroll Compliance Professional (PCP)

Industry Keywords

Payroll LawsWage and Hour RegulationsState Unemployment Insurance ComplianceGarnishmentsFinancial Reporting

About the role

Key responsibilities & impact

Lead and oversee end-to-end payroll processing for more than 2,000 employees across multiple states and legal entities
Direct collection, validation, calculation, and documentation of payroll data for regular, off-cycle, bonus, and special payrolls
Review and approve payroll calculations, deductions, earnings, taxes, garnishments, and direct deposits
Oversee payroll account reconciliations and payroll-related general ledger entries
Conduct payroll audits and maintain accurate employee payroll records
Review, audit, and approve employee timecards, timekeeping systems, and time clock records
Maintain payroll account balances and supporting documentation for financial reporting, workers’ compensation, and audits
Manage and mentor an offshore team of payroll specialists
Investigate and resolve complex payroll discrepancies, tax issues, and employee inquiries
Collaborate with Human Resources, Finance, Accounting, Benefits, and Operations
Recommend and implement payroll administration best practices
Communicate payroll policies, changes, and updates
Ensure compliance with federal, state, and local payroll tax laws, wage and hour regulations, garnishments, and reporting requirements
Manage State Unemployment Insurance compliance, EDD notices, ADP tax compliance, and other regulatory requirements
Process incoming notifications such as garnishments and inquiries
Perform other assigned duties

Requirements

What you’ll need

Degree in Accounting, Finance, Human Resources, Business Administration, or a related field, or an equivalent combination of education and experience
Minimum of 10 years of progressive payroll administration experience, including at least 4 years in a payroll leadership or management role
Proven experience managing high-volume, multi-state and multi-entity payroll operations
Experience leading and managing offshore payroll teams
Extensive experience with Paylocity Payroll and HRIS
Advanced knowledge of federal, state, and local payroll laws, wage and hour regulations, payroll tax compliance, and employment regulations
Strong analytical and problem-solving skills
Ability to handle confidential information with discretion
Strong leadership and team management skills
Knowledge of ADP Systems
Proficiency in Microsoft Office and payroll software
Excellent communication skills, both verbal and written
Certified Payroll Professional (CPP) or Payroll Compliance Professional (PCP)
Bilingual (English/Spanish) is preferred
Midwest time zone preferred
Ability to stand, walk, bend, and twist constantly; sit for long periods; work in front of monitors for long periods; frequent bilateral hand movements; good finger dexterity; tolerance of noisy children, small enclosed spaces, and noisy music