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Kinaxis

Co-op/Intern Talent Acquisition Coordinator

Kinaxis

. Coordinate complex interview schedules using GoodTime and SmartRecruiters, focusing on executive-level interviews and hiring teams requiring hands-on scheduling support .

Posted 10/9/2026internshipCanadaEntry Level💰 CA$19 - CA$29 per hourWebsite

Core Competencies

Role fit
Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time management skills while effectively coordinating complex interview schedules across multiple time zones. Proficient in managing competing priorities and enhancing the candidate experience through proactive communication and collaboration.

Highest-signal resume keywords
Scheduling CoordinationCandidate Experience ImprovementProactive Problem SolvingMicrosoft Office ProficiencyApplicant Tracking System Experience

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills
Scheduling CoordinationRequisition CreationJob Posting AdministrationOffer CreationData UpdatesProcess Documentation
Soft Skills
Exceptional Organizational SkillsStrong Attention to DetailExcellent Written CommunicationExcellent Verbal CommunicationStrong Customer Service Orientation
Tools & Technologies
GoodTimeSmartRecruitersMicrosoft OutlookMicrosoft ExcelMicrosoft Teams
Industry Keywords
Talent AcquisitionRecruitment ProcessExecutive-Level InterviewsMulti-Stakeholder InterviewsConfidential Information Handling

About the role

Key responsibilities & impact
  • Coordinate complex interview schedules using GoodTime and SmartRecruiters, focusing on executive-level interviews and hiring teams requiring hands-on scheduling support
  • Partner with Executive Assistants, hiring managers, recruiters, and interview teams to identify availability and secure times across multiple time zones
  • Serve as the primary candidate contact throughout the interview process
  • Coordinate panel interviews, executive presentations, assessments, and multi-stakeholder interviews
  • Manage urgent and last-minute scheduling requests
  • Identify scheduling conflicts, process gaps, and risks proactively
  • Follow up with recruiters, hiring managers, interviewers, Executive Assistants, and candidates to keep hiring activities moving
  • Support the Talent Acquisition team in solving recruitment-process challenges
  • Assist with requisition creation, job posting administration, offer creation, and recruiting-system activities in SmartRecruiters
  • Support reporting, data updates, process documentation, and operational projects
  • Improve recruitment coordination processes and candidate experience practices
  • Provide administrative and coordination support for Talent Acquisition programs and initiatives

Requirements

What you’ll need
  • Currently enrolled in, or recently graduated from, a Human Resources, Business Administration, Communications, or related post-secondary program
  • Currently enrolled in full-time education or a recent/upcoming graduate within 12 months of the placement end date
  • Exceptional organizational and time management skills
  • Ability to manage multiple competing priorities in a fast-paced environment
  • Strong attention to detail
  • Proactive mindset and strong sense of ownership
  • Excellent written and verbal communication skills
  • Ability to navigate ambiguity and solve complex scheduling challenges involving multiple stakeholders, calendars, and time zones
  • Strong customer service orientation
  • Comfortable learning and working with new technologies and systems
  • Experience with Microsoft Office, including Outlook, Excel, and Teams
  • Experience with applicant tracking systems such as SmartRecruiters, GoodTime, iCIMS, or similar platforms is considered an asset
  • Ability to handle confidential information with professionalism and discretion
  • Collaborative, positive attitude and willingness to support the broader team

Benefits

Comp & perks
  • Flexible vacation and Kinaxis Days (company-wide days off)
  • Flexible work options
  • Physical and mental well-being programs
  • Regularly scheduled virtual fitness classes
  • Mentorship programs, training, and career development
  • Recognition programs and referral rewards
  • Hackathons
  • Inclusive recruitment accommodations
  • AI-assisted initial resume screening with human final hiring decisions