Senior Payroll Specialist

Kinaxis

. Assist with processing payrolls for Canada, the United States, and international entities in accordance with local legislative requirements and company policies .

Posted 10/23/2026full-timeOttawa • CanadaSenior💰 CA$76,000 - CA$80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive payroll processing expertise, particularly in Canada, with strong knowledge of payroll legislation, taxation, and compliance. Proficient in payroll reconciliations, financial controls, and utilizing HRIS systems to enhance payroll accuracy and efficiency.

Highest-signal resume keywords

Extensive Payroll ExperienceADP Workforce NowPayroll Compliance Practitioner (PCP)Payroll ReconciliationsAdvanced Microsoft Excel Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ProcessingPayroll Legislation KnowledgeTaxation ComplianceYear-End ProcessingFinancial ControlsPayroll ReconciliationsAccounting EntriesStatutory ReportingPayroll Journal EntriesPayroll Remittances

Soft Skills

Analytical AbilitiesOrganizational SkillsProblem-Solving AbilitiesAttention to DetailStakeholder Engagement

Tools & Technologies

SuccessFactorsWorkdayNetSuiteERP PlatformsPayroll Systems

Certifications & Qualifications

Payroll Compliance Practitioner (PCP)

Industry Keywords

Payroll ComplianceStatutory RegulationsSocial Security ProgramsPublicly Traded OrganizationsPayroll Controls

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Assist with processing payrolls for Canada, the United States, and international entities in accordance with local legislative requirements and company policies
Validate payroll inputs, earnings, deductions, taxes, benefits, commissions, bonuses, stock transactions, and retroactive adjustments
Review payroll outputs and investigate discrepancies prior to payroll approval and transmission
Support payroll activities related to hires, terminations, leaves of absence, promotions, transfers, and compensation changes
Ensure payrolls are completed accurately and within established service level timelines
Submit payroll changes and supporting documentation to local payroll providers
Review payroll results received from service providers and resolve discrepancies
Ensure compliance with payroll legislation, taxation requirements, social security programs, and statutory regulations
Prepare and review payroll remittances and year-end reporting obligations
Support audits, tax inquiries, and compliance reviews
Maintain payroll procedures and process documentation
Monitor legislative changes and assist with implementation of payroll-related updates
Administer payroll-related deductions and company contributions for retirement and benefit programs
Prepare and reconcile pension, savings plan, and benefit remittances
Coordinate deductions and enrollment changes with benefit providers
Prepare payroll reconciliations and validate payroll-related financial transactions
Reconcile payroll registers to general ledger accounts
Support month-end and year-end close activities
Prepare payroll journal entries and supporting documentation
Prepare documentation supporting internal and external audit requirements
Maintain payroll controls and support control testing activities
Act as a subject matter expert for payroll systems, interfaces, and reporting tools
Identify opportunities to improve efficiency, accuracy, and automation
Develop and maintain payroll reports, reconciliation tools, and process documentation
Respond to complex payroll-related inquiries from employees, HR, Finance, and management
Explain payroll calculations, deductions, tax implications, and statutory requirements
Provide guidance on payroll policies and procedures
Build collaborative relationships with internal and external stakeholders

Requirements

What you’ll need

Extensive payroll experience in progressively responsible payroll roles
Extensive experience processing payroll in Canada
Experience with ADP Workforce Now
Strong knowledge of payroll legislation, taxation, year-end processing, and statutory reporting
Experience with payroll reconciliations, accounting entries, and financial controls
Excellent analytical, organizational, and problem-solving abilities
Strong attention to detail and commitment to accuracy
Ability to effectively engage stakeholders and utilize available resources to obtain information needed for accurate payroll decisions
Payroll Compliance Practitioner (PCP) designation or equivalent preferred
Experience with SuccessFactors, Workday, or similar HRIS systems preferred
Experience supporting publicly traded organizations preferred
Experience with NetSuite or other ERP platforms preferred
Advanced Microsoft Excel skills preferred

Benefits

Comp & perks

Discretionary 10% company bonus
Flexible vacation and Kinaxis Days (company-wide days off)
Flexible work options
Physical and mental well-being programs
Regularly scheduled virtual fitness classes
Mentorship programs, training, and career development
Recognition programs and referral rewards
Hackathons
Accommodations upon request for fairness and accessibility throughout the recruitment process