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Assistant, Sync Licensing Administration
Kobalt Music. Draft initial sync licence agreements using approved commercial deal terms and company templates .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational skills and attention to detail in managing contract documentation and administrative processes. Proficient in contract management systems and digital signature platforms, with a solid understanding of music publishing and sync licensing.
Highest-signal resume keywords
Contract ManagementDigital Signature PlatformsMusic Publishing KnowledgeAdministrative SupportAttention To Detail
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Contract DraftingMetadata ManagementDocument AutomationRights AdministrationBasic Copyright ConceptsMicrosoft WordMicrosoft ExcelGSuiteDocuSignAdobe Sign
Soft Skills
Professional CommunicationOrganizational SkillsProactive AttitudeCollaborative MindsetCuriosity
Tools & Technologies
Contract Management SystemsRights Management DatabasesWorkflow SystemsAutomation ToolsDigital Solutions
Certifications & Qualifications
Eligibility To Work In The United KingdomDBS Check
Industry Keywords
Sync LicensingMusic IndustryCommercial ContractsCreative SyncCopyrightFinanceRoyalties
About the role
Key responsibilities & impact- Draft initial sync licence agreements using approved commercial deal terms and company templates
- Coordinate digital signature processes and follow up on outstanding agreements through execution
- Assist with minor non-legal documentation updates under the Director’s direction
- Gather background information and precedent contracts for complex negotiations
- Enter and update contract status, metadata, and license terms in contract management and rights administration databases
- Maintain organized digital archives of executed agreements, deal memos, and correspondence
- Compile routine status reports on pending sync licenses
- Maintain accurate data in contract management, rights administration, and workflow systems
- Use contract management, document automation, and digital signature platforms
- Identify opportunities to improve administrative processes and workflows
- Support implementation, testing, and adoption of technologies, automation tools, and system enhancements
- Assist with contract templates and standard documentation
- Learn and apply new technologies, AI-enabled tools, and digital solutions
- Liaise with Creative Sync, Copyright, Finance, and Royalties teams for invoicing and rights logging handoffs
- Serve as a point of contact for routine administrative inquiries from licensees and external business affairs contacts
- Provide general administrative support, including payment chasing, vendor setups, inbox monitoring, and basic payment processing cover
Requirements
What you’ll need- Strong passion for the music industry, specifically music publishing and sync licensing
- Prior administrative experience; internships, placements, or entry-level positions within music, media, or legal environments highly desirable
- Basic familiarity with music publishing, copyright concepts, or commercial contracts
- High proficiency in standard office software, including Microsoft Word, Excel, GSuite, and DocuSign/Adobe Sign
- Exposure to rights management databases or contract management systems desirable
- Strong attention to detail
- Strong organizational skills and ability to prioritize routine administrative tasks, multitask, and manage deadlines
- Professional written and verbal communication skills
- Proactive, curious, and motivated to develop technical knowledge in contract drafting and sync administration
- Collaborative mindset and willingness to support colleagues during busy periods
- Applicants must be eligible to work in the United Kingdom
- A full DBS check will be conducted on acceptance of the offer
Benefits
Comp & perks- Equal opportunity employer committed to equitable access and a diverse, inclusive, and supportive workplace
- Hiring process adjustments available upon request
- Music services and technology-focused work environment
- Creative, collaborative, and progressive company culture