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About the role
Key responsibilities & impact- Maintain the Project Document Control Program throughout the project lifecycle
- Control numbering, filing, storage, retrieval, and distribution of electronic and hard-copy documents
- Oversee document approvals, maintenance, distribution, and retention processes
- Prepare reports, transmittals, addendums, and document reproductions
- Maintain records of incoming and outgoing document transmittals
- Ensure controlled documents remain accurate, current, and compliant
- Perform process assessments and support corrective/preventive action investigations
- Coordinate and guide document flow and distribution activities at project sites
- Train project personnel on document control standards, workflows, and systems
- Protect confidential and sensitive information
- Support project management and company objectives through additional assigned duties
Requirements
What you’ll need- Basic knowledge of Electronic Document Management Systems (EDMS)
- Knowledge of records and information management principles is an asset
- Proficiency with Microsoft Office applications
- Ability to learn new systems and perform a variety of tasks
- Strong attention to detail, flexibility, and self-motivation
- Excellent interpersonal, written, and verbal communication skills
- Ability to work effectively within a project team with minimal supervision
- Maintain punctual and reliable attendance
- Follow directions and instructions accurately
- Read and understand technical and business documents
- Work cooperatively with team members, customers, and stakeholders
- Use computers and software systems to communicate and access information
- Manage multiple priorities in a fast-paced environment while maintaining a customer-focused approach
- Consistently meet deadlines and apply logical problem-solving skills
- Communicate professionally with supervisors, coworkers, customers, and vendors
- Perform work safely and effectively while following company policies and procedures
- Understand and follow oral and written instructions, safety requirements, and equipment guidelines
- Work during normal operating hours and meet project deadlines
Benefits
Comp & perks- Medical insurance
- Life insurance
- Disability insurance
- Paid time off
- 401K plan