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Payroll Administrator, US Payroll
Law Business Research. Assist in preparing and executing US payrolls, including multi-state payroll processing, payroll tax administration and compliance activities .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in US payroll operations, including multi-state payroll processing, compliance with payroll legislation, and proficiency in payroll systems such as Workday and ADP. Strong analytical skills and attention to detail are essential for managing payroll data integrity and supporting audits and reconciliations.
Highest-signal resume keywords
US Payroll OperationsMulti-State Payroll ProcessingPayroll Compliance RequirementsWorkday ProficiencyData Analysis and Issue Resolution
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Payroll ProcessingPayroll Tax AdministrationData Entry AccuracyPayroll Deductions AdministrationW-2 ReportingReconciliationStatutory ReportingProcess ImprovementPayroll Audits SupportCompliance Activities
Soft Skills
Attention to DetailOrganizational SkillsProactive Problem SolvingWritten and Verbal CommunicationService-Oriented Mindset
Tools & Technologies
WorkdayADPExcelHRIS IntegrationsPayroll Systems
Industry Keywords
Payroll LegislationWage and Hour RequirementsEmployer of RecordInternational PayrollCompliance-Focused Environment
About the role
Key responsibilities & impact- Assist in preparing and executing US payrolls, including multi-state payroll processing, payroll tax administration and compliance activities
- Provide secondary support for UK, APAC and EOR payrolls as required
- Input and verify payroll data, including new hires, terminations, salary changes, deductions and benefits
- Support federal, state and local payroll tax reporting, year-end reporting, reconciliations and statutory reporting
- Maintain compliance with US payroll legislation, wage and hour requirements, tax regulations and internal payroll controls
- Support month-end, quarter-end and year-end payroll activities, including W-2 administration, tax reporting, reconciliations and audit requests
- Administer payroll for EOR populations in partnership with external providers
- Maintain payroll records and data integrity across systems
- Prepare payroll reports and analytics for Finance, HR, Tax and Leadership
- Support payroll system operations and HRIS/finance integrations, including Workday
- Assist with system upgrades, testing and automation initiatives
- Identify process improvements, implement internal controls and document standardised procedures
- Identify and escalate discrepancies, errors and process issues
- Respond to employee payroll queries and collaborate with HR, Finance, vendors, tax providers and EOR partners
- Support strategic initiatives and special projects, including finance system implementations, global payroll provider transitions and business case development
Requirements
What you’ll need- Strong understanding of US payroll operations, including multi-state payroll processing, federal, state and local payroll taxes, wage and hour legislation, and payroll compliance requirements
- Experience administering payroll deductions including garnishments, benefits and tax-related adjustments
- Proficiency in Excel and experience with payroll systems; Workday and ADP preferred
- Ability to analyse data, identify discrepancies, and resolve issues
- High attention to detail and commitment to accuracy in data entry, calculations and documentation
- Proactive approach to identifying issues, investigating discrepancies, recommending solutions, solving problems and improving processes
- Strong organisational skills and ability to manage workload, priorities and multiple payroll deadlines
- Experience working in a controlled, compliance-focused environment
- Strong written and verbal communication skills
- Ability to work effectively with cross-functional teams
- Service-oriented mindset focused on employee experience
- Hands-on experience processing US payrolls, ideally across multiple states
- Knowledge of US payroll tax legislation, compliance requirements and year-end processes, including W-2 reporting
- Experience working with Employer of Record providers such as Deel, Remofirst and Hyer highly desirable
- Exposure to international payrolls (UK, APAC, EMEA) advantageous
- Experience supporting payroll audits, reconciliations and compliance activities
Benefits
Comp & perks- Eye care
- Employee Assistance Programme
- A day off for your birthday
- Pension (4% employer contribution and 4% employee contribution) after 3 months employment
- Life assurance after 4 months employment
- Cycle to work scheme after probation
- Season ticket loan after probation
- £350 annual wellbeing allowance for gym memberships or fitness classes after probation
- Puregym access after probation
- Perks at work platform access after probation
- Private healthcare after 1 year service
- Company socials
- Access to Employee Affinity Networks
- Mentoring scheme
- Volunteering Day
- Mortgage Advice
- Work from anywhere for 2 weeks
- Generous parental leave