Payroll Administrator, US Payroll

Law Business Research

. Assist in preparing and executing US payrolls, including multi-state payroll processing, payroll tax administration, and compliance activities .

Posted 10/5/2026full-timeErlanger • Kentucky • United StatesMid-LevelSenior💰 A$53,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in US payroll operations, including multi-state payroll processing, compliance with payroll legislation, and proficiency in payroll systems like Workday and ADP. Strong analytical skills and attention to detail are essential for maintaining data integrity and supporting payroll audits and reporting.

Highest-signal resume keywords

US Payroll OperationsMulti-State Payroll ProcessingPayroll Compliance RequirementsWorkdayADP

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll Tax AdministrationPayroll Data EntryPayroll ReportingData AnalysisPayroll Deductions AdministrationW-2 ReportingReconciliationsStatutory ReportingProcess ImprovementPayroll Audits

Soft Skills

Attention to DetailOrganizational SkillsProblem SolvingCommunication SkillsCollaboration

Tools & Technologies

ExcelHRISFinance PlatformsPayroll Systems

Industry Keywords

Employer of Record (EOR)Compliance-Focused EnvironmentInternational PayrollPayroll LegislationTax Regulations

About the role

Key responsibilities & impact

Assist in preparing and executing US payrolls, including multi-state payroll processing, payroll tax administration, and compliance activities
Provide secondary support for UK, APAC, and EOR payrolls as required
Input and verify payroll data, including new hires, terminations, salary changes, deductions, and benefits
Support federal, state, and local payroll tax reporting, year-end reporting, reconciliations, and statutory reporting
Maintain compliance with US payroll legislation, wage and hour requirements, tax regulations, and internal payroll controls
Support month-end, quarter-end, and year-end payroll activities, including W-2 administration, tax reporting, audits, and tax notices
Administer payroll for EOR populations in partnership with external providers
Maintain accurate payroll records and data integrity across systems
Prepare payroll reports and analytics for Finance, HR, Tax, and Leadership
Support payroll system operations and integrations with HRIS and finance platforms such as Workday
Assist with system upgrades, testing, and automation initiatives
Ensure confidentiality and security of payroll data
Identify process improvements, maintain internal controls, and document standardised procedures
Identify and escalate discrepancies, errors, and process issues
Respond to employee payroll queries
Collaborate with HR, Finance, external vendors, tax providers, and EOR partners
Support strategic initiatives and special projects, including finance system implementations, global payroll provider transitions, and business case development

Requirements

What you’ll need

Strong understanding of US payroll operations, including multi-state payroll processing, federal, state and local payroll taxes, wage and hour legislation, and payroll compliance requirements
Experience administering payroll deductions including garnishments, benefits and tax-related adjustments
Proficiency in Excel
Experience with payroll systems; Workday and ADP preferred
Ability to analyse data, identify discrepancies, and resolve issues
High attention to detail and commitment to accuracy in data entry, calculations, and documentation
Proactive approach to identifying issues, investigating discrepancies, recommending solutions, solving problems, and improving processes
Strong organisational skills and ability to manage workload, priorities, and multiple payroll deadlines
Experience working in a controlled, compliance-focused environment
Strong written and verbal communication skills
Ability to work effectively with cross-functional teams
Hands-on experience processing US payrolls, ideally across multiple states
Knowledge of US payroll tax legislation, compliance requirements, and year-end processes, including W-2 reporting
Experience with Employer of Record (EOR) providers such as Deel, Remofirst and Hyer highly desirable
Exposure to international payrolls (UK, APAC, EMEA) advantageous
Experience supporting payroll audits, reconciliations, and compliance activities

Benefits

Comp & perks

15 vacation days
12 company holidays
Three personal days
One paid day to volunteer at the organization of your choice
One day off for your birthday each year
Choice of three Cigna health insurance plans
Two dental plans
Vision coverage
Health Savings Accounts (HSA)
Flex Spending Accounts (FSA)
Comprehensive wellness program
Employer-paid life insurance
Employer-paid short-term and long-term disability insurance
Accident and critical illness insurance
401(k) and Roth retirement savings plans with employer matching
Employee Referral Awards
Tuition reimbursement after 1 year of service
Commuter Benefits