Executive Assistant

Law Offices of Sabrina Li, P.C.

. Manage calendars, appointments, meetings, and travel arrangements .

Posted 11/4/2026full-timeRemote • South Africa, Philippines, TaiwanJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and time management skills while managing executive schedules, communications, and confidential information. Proficient in leveraging AI tools and project management platforms to enhance productivity and streamline workflows.

Highest-signal resume keywords

Bachelor's Degree In Business AdministrationExperience Supporting ExecutivesProject Management Platforms ExperienceBilingual In English And Mandarin ChineseStrong Written And Verbal Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementMeeting CoordinationWorkflow AutomationDocument PreparationDeadline TrackingConfidential Correspondence HandlingResearch SkillsTask SimplificationAI Tools UtilizationTime Management

Soft Skills

Detail-OrientedHighly ResourcefulIndependent ManagementDiscretionAdaptability To New Technology

Tools & Technologies

Monday.comAsanaClickUpAI Tools

Industry Keywords

U.S. Law Firm ExperienceRemote Work ExperienceIndependent Contractor

About the role

Key responsibilities & impact

Manage calendars, appointments, meetings, and travel arrangements
Coordinate personal and professional schedules for executives
Handle confidential correspondence and communications with discretion
Prepare meeting agendas, presentations, notes, and follow-up action items
Track deadlines, reminders, and ongoing priorities
Assist with personal errands, research, reservations, purchases, and other executive requests
Identify repetitive tasks that can be automated or simplified
Leverage AI tools to improve productivity, documentation, scheduling, research, and communication
Create and maintain workflows, templates, and standard operating procedures
Support the CEO, executive leadership, and senior team members with personal and administrative responsibilities
Participate in a practical assessment during recruitment if requested

Requirements

What you’ll need

Bachelor's degree in Business Administration or other related field
Minimum 2 years of experience supporting executives, senior leadership, or business owners
Proven experience working remotely for a U.S.-based company is required
Experience supporting a U.S. law firm is an advantage
Bilingual in English and Mandarin Chinese preferred, but not required
Outstanding organizational and time management skills
Strong written and verbal English communication skills
High level of discretion when handling confidential information
Comfortable learning and adopting new technology quickly
Experience using project management platforms such as Monday.com, Asana, ClickUp, or similar
Strong interest in AI tools and workflow automation, with the ability to identify opportunities to improve efficiency
Highly resourceful, detail-oriented, and capable of managing multiple priorities independently
Full-time availability, 8 hours per day excluding a 1-hour break
Minimum 6 hours of overlap with the firm's operating hours in Pacific Time
Engagement as an independent contractor, with contractor responsibility for tax compliance
Proof of qualifications and professional references may be required
A 3-month probationary period applies

Benefits

Comp & perks

Competitive compensation with performance-based bonuses
Fully remote role within a diverse global team
Paid time off, including U.S. federal holidays, sick leave, and annual leave
Pacific Time-aligned working hours with reasonable flexibility
Structured onboarding and clear expectations from day one
Stable, long-term opportunity with a growing U.S. law firm
Supportive and collaborative work environment
Professional development
Birthday recognitions and team appreciation initiatives