Legal Assistant

LEMNIS

. Manage intake, tracking, and end-to-end signing workflows for high-volume customer contracts, forms, and service agreements through e-signature tools such as DocuSign .

Posted 10/6/2026full-timePortland • Oregon • United StatesMid-LevelSenior💰 $28 - $38 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing high-volume contract workflows, utilizing e-signature tools like DocuSign, and maintaining organized legal documentation. Proficient in coordinating with cross-functional teams and supporting legal operations with strong attention to detail and communication skills.

Highest-signal resume keywords

DocuSign AdministrationContract Management SystemsOrganizational SkillsWritten And Verbal CommunicationProject Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

E-Signature ToolsDocument ManagementVendor Onboarding FormsLegal Document DraftingFile OrganizationContract TrackingProofreadingFormattingCompliance CertificationsStandard Office Software

Soft Skills

Attention To DetailService-OrientedProactiveCollaborativeResourceful

Tools & Technologies

SmartsheetGoogle WorkspaceMicrosoft OfficeJira Service ManagementConfluence

Certifications & Qualifications

Paralegal CertificateNotary Public Commission

Industry Keywords

Legal Administrative AssistantCorporate Legal DepartmentFast-Growing OrganizationMergers And AcquisitionsProcess Change

About the role

Key responsibilities & impact

Manage intake, tracking, and end-to-end signing workflows for high-volume customer contracts, forms, and service agreements through e-signature tools such as DocuSign
Monitor document status, identify missing information or signatures, follow up with stakeholders and external parties, and confirm document completion
Archive executed files in central repositories
Support completion, standardization, and execution of customer-facing and external forms, including vendor onboarding packets, tax setup forms, and compliance questionnaires/certifications
Coordinate with Finance, People Operations, IT, Sales, HR, InsideTrack, Mainstay, and other teams regarding legal documents and pending contract or signature requests
Maintain a repository of pre-approved Lemnis information for standardized responses
Support legal department operations through filing, document management, drafting letters and correspondence, and corporate entity maintenance
Assist attorneys and paralegals with formatting, proofreading, comparing versions, preparing clean execution copies, and organizing supporting materials
Maintain and update legal templates, playbooks, file organization, folder structures, and procedural documentation
Maintain contract management systems and trackers such as Smartsheet, ensuring records are current, organized, and retrievable
Oversee weekly or biweekly intake, scanning, and digital routing of physical mail and incoming payments at the Lemnis Beaverton office
Handle confidential and sensitive information with discretion and attention to access controls
Perform other duties as assigned to support the Legal team and organizational growth

Requirements

What you’ll need

4–6 years of experience in a legal administrative assistant or legal assistant role, within a corporate legal department, law firm, or fast-growing organization
Hands-on experience administering DocuSign (or similar e-signature platforms) across high-volume contract workflows
Experience completing administrative/vendor onboarding forms and certifications
Exceptional organizational skills, attention to detail, high degree of accuracy, and ability to manage multiple competing priorities and deadlines in a fast-paced setting
Strong written and verbal communication skills; comfortable interfacing with internal stakeholders at various levels
Proficiency with electronic signature tools (e.g., DocuSign), standard office software (Google Workspace, Microsoft Office, etc.), and contract/project management systems (Smartsheet, Jira Service Management, Confluence)
Practical project coordination skills, including maintaining trackers, following up on action items, and communicating status clearly
Collaborative, service-oriented, proactive, and resourceful approach to supporting attorneys, paralegals, business partners, and cross-functional teams
Genuine passion for education and commitment to Lemnis’s mission of empowering the "Unlimited Learner"
Associate degree or relevant certification
Current Notary Public commission or willingness to obtain certification
Experience in an organization undergoing rapid growth, mergers and acquisitions, integration, restructuring, or significant process change is a plus
Paralegal Certificate preferred