Manager, Executive Administration

Life360

. Manage a team of five Executive Assistants, providing ongoing coaching, feedback, and development through regular 1:1s .

Posted 10/22/2026full-timeRemote • United StatesSeniorLead💰 $102,500 - $152,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in managing Executive Assistants, including coaching and developing team members while improving processes and standards. Proficient in handling sensitive information with discretion and utilizing AI tools effectively in executive support roles.

Highest-signal resume keywords

Executive Assistant ExperiencePeople ManagementProcess ImprovementAI Tools UtilizationGoogle Suite Expertise

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Process ImprovementCalendar ManagementTravel CoordinationMeeting PreparationConfidentiality HandlingScheduling Across Time ZonesPerformance ManagementDecision Rights EstablishmentEvent PlanningVendor Management

Soft Skills

CoachingFeedbackRelationship BuildingJudgmentDiscretion

Tools & Technologies

Google SuiteSlackNavanClaudeAI Tools

Industry Keywords

Technology CompanyPublicly Traded CompanyC-Suite SupportExecutive SupportStakeholder Management

About the role

Key responsibilities & impact

Manage a team of five Executive Assistants, providing ongoing coaching, feedback, and development through regular 1:1s
Build and improve team processes, including shared playbooks, escalation paths, and standards for calendar management, travel, meeting preparation, and confidentiality
Build and launch the EA career ladder and coach each EA toward the next level
Set standards for AI use by the EA team, including tools, use cases, and boundaries requiring human judgment
Define PTO and peak-period coverage, triage internal requests, assign work, and establish decision rights
Manage hiring, onboarding, and performance across multiple time zones
Own the playbook for offsites and events, including travel, agendas, budgets, and vendor management
Personally plan for supported executives and travel 10–20% for team and leadership gatherings
Own company-wide processes and platforms, including Navan
Partner with executives to align time, focus, and energy with top priorities
Serve as a trusted thought partner by shaping plans, synthesizing stakeholder input, and connecting work to organizational goals
Prepare executives for meetings with materials, context, and agendas; track follow-ups and nudge stakeholders
Build relationships with internal and external stakeholders and help shape leadership rituals
Coordinate international and domestic travel and manage expenses
Handle sensitive information with professionalism, discretion, and sound judgment

Requirements

What you’ll need

8+ years as an Executive Assistant supporting a CEO and/or multiple C-suite executives
3+ years of people management experience leading Executive Assistants or a similar team
Track record of building or improving team processes (playbooks, workflows, standards) that raised quality and consistency
Experience managing EAs across multiple time zones
Experience working for a technology company
Demonstrated judgment and discretion, including handling confidential and sensitive information with integrity
Experience with use of AI tools in your own work, with a clear point of view on where AI output can and can’t be trusted for confidential and executive-facing material
Experience scheduling across domestic and international time zones
Expert in Google Suite, Slack, Navan, and Claude
Quick to learn new tools, including AI and other key tools as identified
Experience working for a publicly traded company

Benefits

Comp & perks

Medical, dental, vision, life and disability insurance plans (100% paid for employees)
Paid parental leave
401(k) plan with company matching program
Mental Wellness Program & Employee Assistance Program (EAP) for mental well-being
Generous time off: flexible PTO, companywide holidays throughout the year plus summer and winter shutdowns
Learning & Development programs
Equipment, tools, and reimbursement support for a productive remote environment
Free Life360 Platinum Membership and Tile trackers
Equity compensation in the form of Restricted Stock Units (RSUs)