Pharmaceutical Licensing Application Specialist

LighthouseAI

. Perform customer service and support the State Licensing department on day-to-day duties .

Posted 9/19/2026full-timeGuaynabo • Puerto RicoJunior💰 $50,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in regulatory affairs and licensing processes within the pharmaceutical and healthcare industries, with strong skills in application processing, compliance documentation, and effective communication. Proficient in managing sensitive information and maintaining organized documentation in a high-volume, deadline-driven environment.

Highest-signal resume keywords

Regulatory Affairs ExperienceApplication ProcessingDocument Management SystemsMicrosoft Office Suite ProficiencyAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Regulatory Data EntryApplication ProcessingCompliance DocumentationDocument Management SystemsPDF Editing Tools

Soft Skills

Strong Attention to DetailProblem-Solving AbilitySelf-MotivatedHighly OrganizedEffective Communication

Tools & Technologies

Customer Relationship Management (CRM) SoftwareLicensing PortalsMicrosoft WordMicrosoft ExcelMicrosoft Outlook

Industry Keywords

PharmaceuticalHealthcareLife SciencesState LicensingRegulatory Bodies

About the role

Key responsibilities & impact

Perform customer service and support the State Licensing department on day-to-day duties
Draft online and hard copy state pharmaceutical applications
Verify licenses
Review signed applications for accuracy and completion
Review outgoing and incoming physical mail, electronically if working remote
Address deficiencies highlighted by the Board on behalf of customers
Update the internal database to reflect application progression
Maintain a document repository of customer supporting documents, applications, and deficiency correspondence
Perform administrative work

Requirements

What you’ll need

Minimum of one (1) year of experience in regulatory affairs, licensing, or a related administrative field, preferably in the pharmaceutical, healthcare, or life sciences industries
Demonstrated experience with regulatory data entry, application processing, or compliance documentation
Familiarity with state or federal regulatory bodies, such as Boards of Pharmacy, DEA, or FDA, is a plus
Experience working in a high-volume, deadline-driven environment with a strong attention to detail
Prior experience using document management systems, customer relationship management (CRM) software, or licensing portals is preferred
Proficient in English communication, both verbal and written
Ability to craft professional emails and produce clear, well-structured documentation
Ability to interpret regulatory instructions and requirements and translate them into accurate application materials
Proficient in Microsoft Office Suite, especially Word, Excel, and Outlook
Experience with PDF editing tools is a plus
Capable of handling sensitive or confidential information with discretion
Highly organized with the ability to prioritize and manage multiple tasks simultaneously
Self-motivated, adaptable, and comfortable working independently or collaboratively in a remote or hybrid environment
Demonstrated problem-solving ability and a proactive approach to addressing application deficiencies or process delays