Admin Assistant II

Lourdes Health System

. Ensure smooth operation of the office and troubleshoot workflow problems .

Posted 9/28/2026full-timeNew Jersey • United StatesMid-LevelSenior💰 $25 - $37 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while providing comprehensive administrative support, including budget management and event coordination. Proficient in maintaining records and adapting office procedures to meet changing organizational needs.

Highest-signal resume keywords

Executive Secretarial ExperienceAdministrative Support ExperienceProficiency in ExcelProficiency in WordProficiency in PowerPoint

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Office Expense ReportingBudget PreparationMeeting Minutes PreparationData Presentation PreparationPayroll Processing

Soft Skills

Excellent Verbal CommunicationExcellent Written CommunicationAdvanced Organizational SkillsProactive Problem Solving

Tools & Technologies

OutlookInternet

Certifications & Qualifications

High School DiplomaBusiness or Secretarial School Certification

Industry Keywords

Workflow TroubleshootingConfidential Information ManagementClerical TrainingDepartment Event CoordinationOrganizational Policies Knowledge

About the role

Key responsibilities & impact

Ensure smooth operation of the office and troubleshoot workflow problems
Coordinate department events and provide administrative support for special projects
Screen phone calls and visitors, route them appropriately, and resolve routine inquiries
Schedule appointments, meetings, and conferences; maintain calendars
Take dictation and prepare meeting minutes, memos, correspondence, travel arrangements, and itineraries
Assist with department budget, business plan, and related planning functions
Prepare office expense reports, monitor invoices, and produce specialized reports
Prepare data for presentations and special projects and process time-sensitive material
Assist with department payroll preparation and processing
Maintain department records and files, including confidential and sensitive information
Lead and train clerical or administrative support personnel on projects
Adapt or develop office procedures as organizational needs change
Fill in for other administrative support personnel as needed

Requirements

What you’ll need

High School diploma and 5 years executive secretarial or administrative support experience OR Business or Secretarial School and 3 years secretarial or administrative support experience
3-5 years executive secretarial or administrative support experience
Computer user proficiency in Excel, Word, PowerPoint, Outlook, and Internet
Excellent verbal, written, and listening communication skills
Advanced organizational skills and ability to work proactively with changing priorities
Working knowledge of organization policies and procedures or ability to quickly learn and operate within those parameters

Benefits

Comp & perks

Medical/prescription insurance
Dental insurance
Vision insurance
Health and dependent care flexible spending accounts
403(b) (401(k) subject to collective bargaining agreement)
Paid time off
Paid sick leave as provided under state and local paid sick leave laws
Short-term disability
Optional long-term disability
Colleague and dependent life insurance
Supplemental life and AD&D insurance
Tuition assistance
Employee assistance program including free counseling sessions