Administrative Assistant II

Lourdes Health System

. Provide administrative support to a team of senior leaders .

Posted 10/13/2026full-timeNew Jersey • United StatesMid-LevelSenior💰 $25 - $37 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced administrative support capabilities, including proficiency in scheduling, communication, and organizational skills. Capable of managing multiple executives' needs while maintaining confidentiality and adapting to changing priorities.

Highest-signal resume keywords

Executive Secretarial ExperienceAdvanced Organizational SkillsProficiency in Excel, Word, PowerPoint, OutlookExcellent Verbal and Written Communication SkillsAbility to Support Multiple Executives

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportSecretarial SkillsOffice ProceduresMeeting CoordinationTravel ArrangementsBudget AssistancePayroll ProcessingRecord KeepingExpense ReportingEvent Coordination

Soft Skills

Communication SkillsProblem-SolvingAdaptabilityProactive Work EthicTeam Leadership

Certifications & Qualifications

High School DiplomaBusiness or Secretarial School Certification

Industry Keywords

Office OperationsWorkflow TroubleshootingConfidential Information ManagementInternal and External InquiriesClerical Training

About the role

Key responsibilities & impact

Provide administrative support to a team of senior leaders
Provide general and advanced administrative, secretarial, and office support
Ensure efficient office operation and troubleshoot workflow problems
Coordinate department events and administratively support special projects
Screen phone calls and visitors and route them appropriately
Address and resolve routine inquiries from internal and external contacts
Schedule appointments, meetings, and conferences and maintain calendars
Prepare meeting minutes, memos, correspondence, reports, presentations, and specialized reports
Make travel arrangements and maintain itineraries
Assist with department budget, business plan, and related planning functions
Prepare office expense reports and monitor invoices
Prepare and process department payroll as needed
Maintain department records and files, including confidential or sensitive information
Lead and assist in training clerical or administrative support personnel
Adapt and develop office procedures as organizational needs change
Fill in for other administrative support personnel as needed

Requirements

What you’ll need

3–5 years of executive secretarial or administrative support experience, with the posting specifying 5 years with a high school diploma or 3 years with business/secretarial school
High School diploma and 5 years executive secretarial or administrative support experience, OR Business or Secretarial School and 3 years secretarial or administrative support experience
Computer user proficiency in Excel, Word, PowerPoint, Outlook, and Internet
Excellent verbal, written, and listening communication skills
Advanced organizational skills and ability to work proactively with changing priorities
Working knowledge of organization policies and procedures, or ability to quickly learn and operate within those parameters
Ability to support multiple executives simultaneously is highly preferred

Benefits

Comp & perks

Medical/prescription insurance
Dental insurance
Vision insurance
Health and dependent care flexible spending accounts
403(b) (401(k) subject to collective bargaining agreement)
Paid time off
Paid sick leave as provided under state and local paid sick leave laws
Short-term disability
Optional long-term disability
Colleague and dependent life insurance
Supplemental life and AD&D insurance
Tuition assistance
Employee assistance program including free counseling sessions