Manager, Leave of Absence

Machinify

. Own end-to-end administration of all employee leave programs, including FMLA, state-specific leaves, ADA accommodation-related leave, military leave, and company-provided leave policies .

Posted 10/7/2026full-timeRemote • United StatesMid-LevelSenior💰 $100,000 - $120,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in leave of absence administration, including FMLA, ADA compliance, and multi-state leave laws, while effectively managing employee benefits and maintaining confidentiality. Proven ability to communicate complex leave policies clearly and support process improvements in a remote workforce environment.

Highest-signal resume keywords

Leave Of Absence AdministrationFMLA ComplianceADA Interactive ProcessBenefits AdministrationHRIS Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Leave ManagementMulti-State Leave ComplianceDisability AdministrationTime Tracking ManagementLegislative Monitoring

Soft Skills

Excellent JudgmentStrong Communication Skills

Tools & Technologies

HRISWorkday

Certifications & Qualifications

CLMSCEBSPHRSHRM-CP

Industry Keywords

Employee Leave ProgramsConfidentialityPayroll CoordinationAudit ReadinessProcess Efficiencies

About the role

Key responsibilities & impact

Own end-to-end administration of all employee leave programs, including FMLA, state-specific leaves, ADA accommodation-related leave, military leave, and company-provided leave policies
Serve as subject matter expert while ensuring compliance with federal and multi-state requirements for a US-based remote workforce
Track eligibility, certifications, and entitlement balances across concurrent leave types
Manage intermittent and reduced-schedule leave requests and ensure compliant time tracking
Coordinate with payroll, workers’ compensation carriers, and short- and long-term disability vendors on pay, benefits continuation, and return-to-work processes
Advise managers and employees on leave requests while maintaining confidentiality
Monitor legislative changes and update policies and processes
Maintain leave-related records, reporting, and audit readiness; prepare documentation for Director and/or Legal on complex cases
Support health, welfare, and retirement benefits administration, including enrollment, life-event changes, COBRA, vendor escalations, Open Enrollment, and audits
Maintain and improve leave and benefits business processes, manager training, and documentation
Identify process efficiencies and support related system implementations or upgrades

Requirements

What you’ll need

5+ years of progressive experience in leave of absence administration, with direct ownership of FMLA, disability, and multi-state leave compliance
Working knowledge of ADA interactive process requirements as they intersect with leave
Strong understanding of state-specific leave laws and their interaction with federal requirements
Experience partnering with payroll and third-party leave/disability administrators
Excellent judgment handling sensitive, confidential employee situations
Strong written and verbal communication skills, with the ability to explain complex leave rules clearly to employees and managers
Prior exposure to benefits administration — health & welfare plans and retirement plans (preferred)
Professional certification such as CLMS, CEBS, or PHR/SHRM-CP (preferred)
Experience with HRIS and leave management systems such as Workday or similar (preferred)
Experience operating across a remote, national employee population (preferred)

Benefits

Comp & perks

Work from anywhere in the US; digital-first company
Top Medical/Dental/Vision offerings
FSA/HSA
Tuition reimbursement
401(k) with company match
Additional health and wellness benefits and perks
Flexible and trusting environment where you’ll feel empowered to do your best work