Legal Secretary

Mallory Pryce Recruitment

. Provide comprehensive secretarial and administrative support to solicitors, legal executives and paralegals .

Posted 9/28/2026full-timeManchester • United KingdomMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative and organizational skills, with expertise in document production, legal case management, and compliance with confidentiality and data protection standards. Proficient in Microsoft Office and capable of managing competing priorities while maintaining attention to detail.

Highest-signal resume keywords

Legal Secretary ExperienceDocument Production SkillsMicrosoft Office ProficiencyLegal Case Management SystemsAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document ManagementFile ManagementDiary ManagementMeeting CoordinationBilling and Time RecordingLegal Document PreparationTask List ManagementClient CommunicationProofreadingData Protection Compliance

Soft Skills

Excellent Communication SkillsOrganizational SkillsAbility to Work IndependentlyPositive AttitudeProactive Approach

Industry Keywords

Legal AdministrationProfessional ServicesConfidentialityAnti-Money LaunderingClient IdentificationConflict CheckLitigationProperty LawCommercial LawPrivate Client

About the role

Key responsibilities & impact

Provide comprehensive secretarial and administrative support to solicitors, legal executives and paralegals
Manage diaries, arrange meetings, prepare documents and coordinate appointments
Produce, format and proofread correspondence, attendance notes, reports, legal documents and client communications
Open new matters and maintain electronic and paper files
Update case management systems and ensure records are complete and organised
Monitor key dates and deadlines and prepare task lists
Collate information and follow up with clients, fee earners and third parties
Handle incoming telephone calls, emails and post
Take accurate messages, respond to routine enquiries and refer urgent matters appropriately
Prepare and manage meeting papers, bundles and file materials
Arrange couriers, scanning, copying, filing and other administrative tasks
Assist with billing and time recording, including preparing draft bills
Liaise with accounts staff regarding billing information
Maintain confidentiality and comply with anti-money laundering, client identification, conflict check, data protection and file management requirements
Improve team processes, precedents, templates and administrative workflows

Requirements

What you’ll need

Previous experience as a legal secretary, legal administrator or secretary within a law firm or professional services environment
Experience supporting a property, litigation, private client or commercial team would be advantageous
Strong administrative, organisational and document production skills
Excellent attention to detail and a methodical approach to file management
Confident use of Microsoft Office, including Word, Outlook and Excel
Experience of legal case management and document management systems
Ability to learn new systems quickly
Excellent written and verbal communication skills
Professional manner when liaising with clients, colleagues, counsel, courts and other third parties
Ability to manage competing priorities, meet deadlines and remain calm under pressure
Discreet and trustworthy, with an understanding of confidentiality, data protection and sensitive information handling
Ability to work collaboratively and independently
Positive, proactive and commercially aware
Willingness to contribute to the smooth running and continuous improvement of the team

Benefits

Comp & perks

Hybrid working arrangement
Opportunity to work with an established team
Supportive professional-services environment
Opportunity to contribute to process improvement and continuous improvement of the team